Ivim Health · 2 days ago
Executive Assistant to the Chief of Staff
United States
Full-time
Hybrid
Mid, Senior Level
$65K/yr - $85K/yr
4+ years expIvim Health is transforming the future of wellness through individualized care. They are seeking an Executive Assistant to support the Chief of Staff and the executive team in optimizing workflows and ensuring seamless operations within the executive office.
Health CareTelehealthWellness
Responsibilities
Manage complex, fast-changing calendars for the Chief of Staff and executive team
Coordinate internal and external meetings, ensuring clear agendas, prep materials, and follow-up actions
Review, organize, and process confidential physical and digital mail
Maintain strict confidentiality and handle sensitive information with discretion and integrity
Anticipate needs and proactively resolve scheduling conflicts, bottlenecks, or operational risks
Exercise exceptional judgment when triaging priorities, managing decision flow, and escalating urgent matters
Maintain an ‘executive-level lens’ when supporting communication, time allocation, and project alignment
Support day-to-day operations of the executive office, helping streamline communication, documentation, and task flow
Build repeatable processes for organization, calendar management, executive communication, and meeting cadence
Assist with project tracking, ensuring deadlines are clear, communicated, and met
Prepare executive briefing documents, summaries, and internal communications as needed
Coordinate complex domestic travel, including flights, lodging, transportation, itineraries, and expense reconciliation
Support planning for executive offsites, leadership meetings, and cross-functional events
Serve as the point person for logistics, ensuring smooth execution and prepared materials
Work closely with HR, Marketing, Operations, Clinical, and Product to support cross-functional initiatives
Assist with onboarding preparation for executive-level hires or VIP visitors
Support the Chief of Staff with research, administrative tasks, scheduling, and special projects
Help uphold and communicate company culture, values, and operational standards
Participate in planning and execution of executive initiatives and organizational priorities
Conduct research, prepare reports, and assist in project coordination
Serve as an operational and strategic extension of the Chief of Staff by anticipating needs, identifying risks, and ensuring follow-through on essential initiatives
Assist with presentations, planning, and sensitive projects at the discretion of the Chief of Staff
Qualification
Required
4+ years of experience in executive assistant, chief of staff support, or administrative operations roles
Experience supporting VP-level or C-suite executives strongly preferred
Proven experience in a fast-paced, high-growth, or startup environment
Demonstrated ability to manage confidential information and high-judgment decision-making
Strong proficiency in Google Workspace, Microsoft Office, project management tools, and scheduling systems
Ability to quickly learn internal systems such as ADP, Teams, internal dashboards, or new software
Exceptional written and verbal communication skills
Ability to build clear, structured documents and executive-prepared materials
Demonstrated ability to support executives during high-intensity seasons with professionalism
Thrives in an environment that requires rapid prioritization, adaptability, and responsiveness
Operates with an anticipatory mindset, often identifying needs or issues before they arise
Highly organized with exceptional time management
Strong interpersonal skills and emotional intelligence
Proactive problem-solver with a bias toward action
Comfortable managing ambiguity and making informed decisions in real time
Trustworthy, discreet, and dependable
Calm under pressure, solution-oriented and mission-driven
Flexible availability to support urgent needs when required
Team-oriented with a strong service mindset
Anticipatory thinker who sees around corners
Preferred
Experience supporting VP-level or C-suite executives strongly preferred
Benefits
Comprehensive benefits package: health, dental, and vision
401(k) with employer match
Generous PTO, paid holidays, and floating holidays
Flexible hybrid schedule (Columbus-based)
Opportunities for professional growth and development
A fast-paced, mission-driven environment where your work makes a meaningful impact
Direct support and partnership with executive leadership
Company
Ivim Health
Ivím Health provides remote medical services focused on weight management using prescription medications and support tools.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Kelly Kantor
Chief Marketing Officer
Recent News
Company data provided by crunchbase