Paychex · 23 hours ago
Administrative Assistant IV
Cincinnati, OH
Contract
Onsite
Mid Level
$22.75/hr - $135.75/hr
4+ years expPaychex is a company that has been simplifying HR, payroll, and benefits for American businesses since 1971. They are seeking an Administrative Assistant IV to provide advanced administrative, operational, and project support to leadership and departmental teams, requiring strong organizational skills and the ability to manage complex tasks with minimal supervision.
AccountingBookkeeping and PayrollFinancial ServicesHuman ResourcesSoftware
Responsibilities
Provide high-level support to on average 5 Sr. Directors and Directors
Draft, edit, and finalize correspondence, reports, presentations, and other business documents for all levels of organization including executives
Assist in developing and updating procedures, documentation, and internal communications
Support Project Coordination in partnership with Leadership and PM Organization
Coordinate and track project timelines, deliverables, and follow-up actions
Compile data, prepare summaries, and support project planning and execution
Serve as an administrative lead on special projects and cross-functional initiatives
Act as a primary point of contact for internal staff, clients, and external partners
Prepare meeting agendas, materials, and notes; track action items and ensure timely follow-through
Facilitate communication across departments to ensure alignment and information flow
Manage complex calendars for multiple leaders, including appointment prioritization and conflict resolution
Coordinate meetings, events, workshops, and travel arrangements
Handle vendor communication, office logistics, and general operational support as needed
Manages budget compliance, invoice processing and expense management
Assist with onboarding support tasks such as preparing materials and coordinating setup needs
Identify opportunities to optimize workflow efficiency and recommend process improvements
Maintain office supplies, technology resources, and other administrative tools
Qualification
Required
Associate's degree required; bachelor's degree preferred
4-6 years of progressively responsible administrative experience
Strong proficiency in Microsoft Office Suite, Google Workspace, and other productivity software
Excellent written, verbal, and interpersonal communication skills
Ability to prioritize competing tasks and manage deadlines effectively
Demonstrated discretion in handling confidential and sensitive information
Strong organizational, problem-solving, and multitasking abilities
Benefits
Medical coverage
Virtual wellness classes
Tuition reimbursement
401(k) + employer match
Adoption assistance
Financial assistance
Paid time off
Company holidays
Culture days
Comprehensive work-life balance programs
Ongoing learning opportunities
Paid time off for volunteerism
Company
Paychex
Paychex is a human capital management company that delivers advisory solutions in human resources, employee benefit solutions, and payroll.
10001+ employees
H1B Sponsorship
Paychex has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (45)
2024 (33)
2023 (32)
2022 (43)
2021 (26)
Funding
Current Stage
Public CompanyTotal Funding
$4.2B2025-04-08Post Ipo Debt· $4.2B
1983-08-29IPO
Leadership Team
John Gibson
President and Chief Executive Officer
Robert L. Schrader
Senior Vice President and Chief Financial Officer
Recent News
bloomberglaw.com
2025-12-29
Rochester Business Journal
2025-12-27
2025-12-19
Company data provided by crunchbase