SGS & Co ยท 1 day ago
Office Coordinator
Chicago, IL
Full-time
Onsite
Entry Level
$26.50/hr - $27.49/hr
2+ years expSGS & Co is a creative design branding agency that thrives on innovation and collaboration. The Office Coordinator will ensure the smooth operation of the Chicago office by managing administrative tasks, welcoming guests, and supporting the local team.
AdvertisingBrand MarketingBusiness DevelopmentConsultingPackaging ServicesPhotographyPrinting
Responsibilities
Welcome and greet clients and visitors with a friendly and professional demeanor. Manages visitor calendar
Serves as Shipping Manager for site (FedEx) ensuring company policies are followed and project information is tracked. Manages incoming and outgoing mail/post/deliveries
Daily office management including: restocking all fridges and hospitality stock, emptying dishwashers, upkeeping equipment, keeping lobby tidy, etc
Coordinate and prepare meeting rooms for bookings, ensuring they are ready for client presentations and meetings
Assist with coordination and set up for clients, visitors, or large meetings. Flex hours may be required
Order and manage supply inventory, ensuring everything is stocked, available, and within budget
Handle building maintenance requests and liaise with vendors for repairs and upkeep
Manage office layout and cleanliness in shared spaces, ensuring a conducive work environment
Manage and discretion of confidential materials that come in and out of the studio
Ensure Health and Safety policy is followed, manager of drills, leads emergency planning team
Ensure local email distribution list kept up to date
Maintaining office communications (ie client in office/confidentiality), office confidentiality, and office security (people visibility to space)
Coordinate with corporate finance teams to follow appropriate ordering procedures and tracking of ordered supplies, vendor relationships, and site assets
Support the local culture club events, fostering team bonding and a positive office culture
Maintains office operations against approved budget
Assist with procurement of supplies, ensuring timely delivery and cost-effectiveness
Parter with leadership to support inventory and maintenance of office services (printers, phones, networking, etc.) and site fixed assets
Ensure Health and Safety protocols are followed throughout site, manager of drills, leads emergency planning team
Support occasional travel and expense management for Marks Senior Leadership
Liaise with shared service teams (IT, Accounting, etc.) as on-site support as appropriate
Support onboarding and offboarding processes by distributing and recovering IT equipment and credentials
Welcome new employees and onboard them to office procedures and protocols
Qualification
Required
Bachelor's degree or equivalent work experience preferred
Minimum 2 years direct work experience preferred
Proven experience in office management, receptionist duties, or administrative support is preferred
Computer literacy, experience with Microsoft 365, Google Workspace, or similar platforms
Preferred
Computer literacy, experience with Microsoft 365, Google Workspace, or similar platforms
Organizational skills and expertise
Hospitality and customer/team service
Excellent written and verbal communication skills, including listening skills
Highly self-motivated, resourceful and detail-oriented
Ability to work both independently and in a team environment
Understanding of the creative process
Benefits
A selection of health care plans with prescription drug coverage
Dental plan
Vision plan
Basic and supplemental life insurance
A flexible spending account for medical and dependent care expenses or a health savings account based on plan selection
Short/long term disability
401(k) Savings Plan
Company
SGS & Co
SGS & Co is a brand impact company that offers marketing, packaging, designing, consulting, communication, photography, and print services.
1001-5000 employees
H1B Sponsorship
SGS & Co has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (1)
2023 (1)
2022 (4)
2021 (1)
2020 (2)
Funding
Current Stage
Late StageTotal Funding
unknown2023-05-01Acquired
Leadership Team
Bob Sanders
President, Chief Commercial Officer
Dan Debicella
Chief Transformation Officer
Recent News
Matthews International Corporation
2025-09-24
2025-09-02
Company data provided by crunchbase