Ropes & Gray LLP · 3 days ago
Senior Manager of Office Administration
San Francisco, CA
Full-time
Hybrid
Senior Level, Lead/Staff
$168K/yr - $268K/yr
15+ years expRopes & Gray is a preeminent global law firm seeking a dynamic, strategic leader to guide their administrative operations across the West Coast and Asia offices. The role involves providing vision and structure for office administration, ensuring alignment with firm-wide goals, and fostering a high-performing culture.
ConsultingLaw EnforcementLegal
Responsibilities
Serve as the strategic and operational link between firm-wide initiatives and regional office needs, ensuring a unified “one firm” approach
Partner with the Global Administrative Services Officer and Office Managing Partners to execute local strategies aligned with global priorities
Act as a trusted advisor to firm leaders and a connector across regions, encouraging transparency, consistency, and collaboration
Drive continuous improvement initiatives to enhance administrative efficiency, quality, and service delivery
Provide day-to-day oversight for San Francisco office over direct and indirect team members while offering guidance and coaching to West Coast and Asia office administrator/managers
Lead, mentor, and motivate administrative teams — setting clear goals, promoting accountability, and fostering professional growth
Encourage a culture of proactive support, problem-solving, and service excellence among Legal Executive Assistants, Legal Administrative Assistants and other administrative staff
Support onboarding and integration for new attorneys and business professionals in collaboration with Legal Recruiting and HR
Lead organizational and operational change with clarity, empathy, and strong communication
Identify and implement best practices, sharing innovations across offices to drive consistency and efficiency
Collaborate with internal stakeholders on process improvement, resource optimization, and technology adoption
Develop and manage office administration budgets, ensuring fiscal responsibility and transparency
Oversee vendor relationships, contract negotiations, and performance reviews to ensure high-quality, cost-effective service
Manage local facilities, space planning, and office build-outs or moves, minimizing disruption and maximizing efficiency
Partner with Operations, IT, and Business Continuity teams to ensure safety, sustainability, and readiness for emergencies
Build a positive, inclusive office culture that reflects the firm’s values and promotes collaboration, respect, and engagement
Organize and oversee social, community, and well-being initiatives to strengthen morale and connection
Represent the firm in community partnerships and local initiatives that enhance the firm’s presence and impact
Collaborate with firm-wide administrative leaders — including HR, Finance, IT, Legal Recruiting, and Conference Services — to ensure cohesive support delivery
Work closely with the Global Administrative Leadership Team to drive the “Proactive Assistant” initiative and other firm-wide programs
Participate in global projects and committees to shape administrative strategy and share best practices across regions
Qualification
Required
Bachelor's degree required
15+ years of progressive management experience in a global professional services or law firm environment
Demonstrated success leading organizational change and managing across multiple geographies and time zones
Strong understanding of law firm operations, professional culture, and client service expectations
Exceptional communication, interpersonal, and relationship-building skills — with the ability to influence at all levels
Proven experience in strategic planning, budgeting, and operational execution
High emotional intelligence, sound judgment, and the ability to manage complex interpersonal dynamics
Commitment to fostering an inclusive, high-performing workplace culture
Preferred
Foreign language skills a plus
Benefits
Comprehensive health and well-being benefits
Personal and professional development
Career growth opportunities
Collegial and supportive culture
Discretionary bonus based on performance
Company
Ropes & Gray LLP
Ropes & Gray, a preeminent, global law firm, has been ranked in the top-three on The American Lawyer's prestigious "A-List" for eight consecutive years and listed on Law.com’s UK “A-List” for three years in a row.
1001-5000 employees
H1B Sponsorship
Ropes & Gray LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (26)
2024 (23)
2023 (24)
2022 (38)
2021 (21)
2020 (21)
Funding
Current Stage
Late StageLeadership Team
B
Bruce Willman
Chief Financial Officer
Amanda Persaud
Partner
Recent News
bloomberglaw.com
2025-12-05
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