Apply on Employer Site

Terra · 1 day ago

Administrative Assistant Office Manager

Miami, FL

Full-time

Onsite

Mid Level

$60K/yr - $60K/yr

4+ years exp

Terra Energy is the largest residential solar provider in Florida, expanding into Texas and California. They are seeking an exceptional Executive Administrative Assistant & Office Manager to provide administrative support to the President and assist the CEO, while ensuring the Miami headquarters operates efficiently and professionally.

EnergyRenewable EnergySolar

Growth Opportunities

Hiring Manager

Jessica Fernández

Responsibilities

Manage the President’s calendar, meetings, and travel; support scheduling for the Founder & CEO when needed

Coordinate across departments and external partners to prioritize meetings and requests

Prepare agendas, notes, and follow-up materials for leadership meetings

Draft and edit correspondence, presentations, and internal communications

Handle confidential information with discretion and professionalism

Oversee day-to-day operations of Terra’s Wynwood HQ, maintaining a clean, professional, and efficient workspace

Act as the point of contact for building management, vendors, and office services

Manage office supplies, shipments, and team logistics

Coordinate office events, team meetings, and occasional offsites

Assist with invoices, expense reports, and light bookkeeping tasks

Maintain digital and physical filing systems and key company documentation

Support onboarding of new hires and coordination between departments

Help prepare materials for leadership presentations and company meetings

Qualification

Executive support experienceGoogle Workspace proficiencyMicrosoft Office Suite proficiencyBilingual (English/Spanish)OrganizedProactivePolishedTrustworthyTeam-oriented