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Schweiger Dermatology Group · 23 hours ago

Lab Coordinator (Full Time)

Will County, IL

Full-time

Hybrid

New Grad, Entry Level

$15/hr - $18.50/hr

0+ years exp

Schweiger Dermatology Group is one of the leading dermatology practices in the country, providing medical, cosmetic, and surgical dermatology services. The Laboratory Coordinator is responsible for supporting laboratory operations through specimen intake, administrative duties, and general lab maintenance, ensuring adherence to Standard Operating Procedures and maintaining efficiency in lab processes.

Cosmetic SurgeryHealth CareMedicalPharmaceutical

Responsibilities

Receive laboratory specimens from couriers

Review specimens for proper labeling and acceptability

Resolve labeling discrepancies according to SOPs

Sort specimens for in-house processing or send-outs based on insurance coverage, provider preference, and case type

Accession specimens into the Laboratory Information System (LIS)

Prepare cases for reference laboratories and confirm daily pickups

Dispose of biohazard and hazardous waste in accordance with policies and regulations

Maintain a safe and clean work environment, adhering to all OSHA, CLIA, and company-specific protocols

Lab Coordinator is responsible for assisting in all customer inquiries related to but not limited to:

Assist with inquiries related to:

Missing or delayed pathology reports

Modifications to orders, requisitions, or reports

Requests for slides or blocks for consultations and second opinions

Investigate and resolve lab-related inquiries, including cases processed both internally and at reference laboratories that come in the form of phone calls, voicemail, ModMed/EMA tasks, email and support tickets (via Fresh Desk)

Provide data entry support to Pathologist(s)

The Lab Coordinator will receive diagnostic codes and/or additional test orders from the pathologist

Codes and orders will be shared by the pathologist either verbally or handwritten on pathology requisitions

The Lab Coordinator will enter the orders into the LIS for the other team members to access and process

The Lab Coordinator will enter the diagnostic code(s) and associated billing code(s) into the LIS to produce a macro, a paragraph of diagnostic information

The Lab Coordinator will close the case which will add the case to the queue for the pathologist to sign-out

File and retrieve histology slides and paraffin blocks following laboratory protocols

Maintain an organized filing system for easy access and retrieval

Assist with archiving and tracking slide and block locations

Keep workstations, lab benches, and equipment clean and organized

Dispose of biohazard waste properly and restock cleaning supplies

Clean and disinfect lab equipment and ensure compliance with safety regulations

Maintain inventory, restock lab supplies, and put away shipments upon arrival

Assist in audits, quality control (QC), and compliance-related tasks as needed

Qualification

Microsoft WordMicrosoft ExcelMicrosoft OutlookLaboratory ComplianceData entryCommunication skillsOrganizational skillsInterpersonal skills

Required

High School Diploma/GED minimum required; Associate degree preferred

Must be computer savvy and familiar with Microsoft Word, Excel, and Outlook

Strong communication, interpersonal, and organizational skills

Six months experience in a similar role

Training and a post training assessment for all role-applicable SOPs and Laboratory Compliance workflows must be completed after hire but before any laboratory work can be completed independently

A competency assessment will occur at one month before independent work is permitted

Employee is expected to be in their office(s) during the week

Employee may be expected to travel up to 25% or less of their time from their home office

Other travel outside of their region and/or to the corporate office may be needed from time to time