Duke University · 1 day ago
Staff Assistant - Romance Studies
Durham, NC
Full-time
Onsite
Senior Level, Lead/Staff
$18/hr - $28/hrDuke University is one of America’s leading research universities located in Durham, North Carolina. The Staff Assistant to the Chair will provide essential support in fostering collaboration and managing critical processes within the Romance Studies department, including executive support, departmental administration, and event management.
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Responsibilities
Serve as the primary liaison between the Chair and faculty, students, administrators, and external partners
Compose, edit, and distribute correspondence and official documents, ensuring compliance with Duke policies
Maintain and organize detailed files and records for departmental operations
Oversee the Chair’s calendar, schedule meetings, and proactively resolve scheduling conflicts
Manage the Appointment, Promotions, and Tenure process with precision and confidentiality
Coordinate departmental meetings, prepare agendas and materials, and record accurate minutes
Supervise work-study student workers and delegate tasks effectively
Manage departmental email lists, social media presence, and publicity efforts
Organize faculty retreats and departmental events, including logistics, catering, and communications
Maintain office supplies and act as the department’s representative with vendors
Support faculty search committees by scheduling meetings, preparing candidate dossiers, and maintaining confidential records
Coordinate candidate campus visits, including detailed itineraries, meetings, and event planning
Assist with interview logistics at the Modern Language Association conference and other recruitment activities
Ensure compliance with EEO reporting and university hiring policies
Plan and execute departmental events, lectures, and receptions
Create promotional materials such as flyers and posters for events
Serve as a resource for faculty, staff, and students regarding departmental equipment and processes
Assist the Chair with research and teaching activities, including arranging travel and securing permissions
Provide support for special projects and initiatives as needed
Qualification
Required
Energy, organizational skills, and attention to detail
Ability to manage critical processes and coordinate events
Experience in providing executive support
Strong communication skills for composing, editing, and distributing correspondence
Ability to maintain and organize detailed files and records
Experience in managing calendars and scheduling meetings
Ability to oversee and manage student workers
Experience in coordinating meetings and preparing agendas
Ability to manage departmental email lists and social media presence
Experience in organizing events and managing logistics
Ability to support faculty search committees and maintain confidential records
Experience in planning and executing departmental events
Ability to assist with research and teaching activities
Benefits
Comprehensive and competitive medical and dental care programs
Generous retirement benefits
Wide array of family-friendly and cultural programs
Company
Duke University
Duke University is a private research university providing undergraduate and postgraduate education in medicine and other disciplines.
Founded in 1838
10001+ employees
H1B Sponsorship
Duke University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (274)
2024 (232)
2023 (202)
2022 (195)
2021 (148)
2020 (121)
Funding
Current Stage
Late StageTotal Funding
$71.15MKey Investors
North Carolina Biotechnology CenterUS Department of EnergyGlaucoma Research Foundation
2023-02-17Grant· $0.11M
2022-09-19Grant
2022-03-09Grant· $0.05M
Leadership Team
Barry Myers
Professor and Director
Dan Ariely
Professor
Recent News
2025-12-18
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