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SWCA Environmental Consultants · 23 hours ago

Senior Executive Administrator

Phoenix, AZ

Full-time

Hybrid

Mid, Senior Level

$67K/yr - $84K/yr

4+ years exp

SWCA Environmental Consultants is seeking a highly reliable, detail-oriented Senior Executive Administrator to support the day-to-day administrative and operational needs of the CEO and Executive Leadership Team. This role involves managing logistics, coordinating meetings and travel, and ensuring accuracy and organization across multiple leaders and priorities.

Environmental ConsultingNatural Resources

Responsibilities

Provide high-quality administrative support to the CEO and ELT, including calendar coordination, meeting logistics, and preparation support

Organize and support meetings of varying size and complexity - from small executive sessions to larger leadership meetings and events (150+ attendees) - by managing logistics, materials, schedules, and execution details to ensure smooth delivery

Plan and coordinate complex travel for executives, including flights, lodging, ground transportation, and meeting logistics; prepare detailed itineraries with contingency details

Assist with special projects and ad hoc requests from the Chief of Staff, CEO, or ELT as needed

Prepare and submit expense reports in a timely manner, ensuring accuracy and compliance with company policies

Compile, format, and assemble lengthy meeting and Board-related materials, ensuring accuracy, consistency, version control, and a high level of professionalism

Maintain organized systems for executive materials, schedules, and documentation

Handle confidential, sensitive, and time-critical information with discretion, sound judgment, and professionalism

Adapt quickly to changing priorities and operate effectively in a fast-paced, evolving environment

Qualification

Executive support experienceMeeting coordinationTravel planningConfidentialityMicrosoft Office proficiencyAttention to detailOrganizational skillsCommunication skillsRelationship buildingAdaptability

Required

Four (4) or more years of experience providing senior-level administrative or executive support

Demonstrated ability to work independently, manage multiple priorities, and stay organized in a fast-paced environment

Strong attention to detail and commitment to accuracy

Proven ability to handle confidential information with discretion and sound judgment

Experience coordinating meetings and travel across calendars and time zones

Experience supporting the planning and logistics of larger meetings or events with high attendee counts, multiple stakeholders, and detailed coordination requirements

Experience compiling, formatting, and organizing complex or lengthy documents and reports for senior leaders or executive-level meetings

Proficiency with Microsoft Office (Outlook, Word, PowerPoint) and common collaboration tools

Alignment with SWCA's core values and employee-ownership culture

Valid driver's license and ability to meet driving requirements