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University of Central Florida · 1 day ago

Administrative Assistant III

Greater Orlando

Full-time

Onsite

Mid Level

$23.33/hr - $24.86/hr

4+ years exp

University of Central Florida is a next-generation public research university and Forbes-ranked top employer in Florida, and they are seeking an Administrative Assistant III to provide personalized professional and administrative support to fundraising staff. This role is integral to the success of UCF’s fundraising initiatives, handling complex scheduling, travel coordination, donor-related data and correspondence, and event support.

EducationTrainingUniversities

No H1B

Responsibilities

Provide advanced calendaring support for multiple development officers, including meeting and event scheduling and coordination of travel arrangements

Create spreadsheets, charts, and maintain donor and prospect database information, including drafting contact and status reports

Draft, edit, and distribute professional correspondence, presentations, announcements, and donor communications

Assist with planning and coordinating fundraising events, advisory board meetings, and college-related engagement activities. Manage logistics such as agendas, catering, gifts, and meeting minutes

Process payment authorization forms, credit card statements, and other documentation for submission to Foundation Accounting, ensuring accuracy and timeliness

Support budget preparation by gathering data for projections and monitoring expenses. Assist with purchasing tasks, vendor relations, requisitions, and invoice approval

Track scholarship recipients and fund distributions, coordinate donor/recipient meetings, and assist with financial reporting related to donor funds

Serve as a liaison with internal UCF stakeholders, external partners, and industry associations

Act as a resource for state, university, and division procedures

Qualification

Microsoft Office SuiteEvent planningBudget managementDonor databasesWritten communicationVerbal communicationOrganizational skillsInterpersonal skills

Required

High School Diploma or Equivalent and 4+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6)