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Turner Construction Company · 22 hours ago

AS Administrative Assistant Project

Monroe, LA

Full-time

Onsite

Entry Level

1+ years exp

Turner Construction Company is seeking an Administrative Assistant Project to provide administrative support to a construction site project-based team. The role involves managing daily administrative tasks, coordinating meetings, and ensuring effective communication among project staff and stakeholders.

Building MaterialConstruction

H1B Sponsor Likely

Responsibilities

Provide professional customer service and positive interactions while providing administrative services to construction site project-based team

Process day-to-day administrative items; mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, process invoices, and order business cards

Daily management of project calendar, meeting schedule, and project contacts. Process expense reports for Project Executive and/or Manager

Set up process and administer project-specific tools and materials, such as project calendar program, conference rooms, and parking/access cards

Prepare written correspondence for project staff (e.g., memos, emails, presentations, and other project-specific documents)

Create and maintain project organizational and seating charts

Coordinate travel reservations, business accommodations, itineraries, and agendas

Organize project-related meetings (e.g., agenda, schedule, and logistics), assist with meetings, and record, transcribe, and distribute meeting minutes

Assist with general office inquiries from staff, clients, customers, and others; provide proactive escalation as appropriate

Embrace company culture, values, and Diversity, Equity, & Inclusion (DE&I) activities

In collaboration with Project Manager, establish and maintain protocols for project site visitors

Promote right environment through professional interactions with owners, project team management, Joint Venture Partners, and vendors

Provide support ad hoc requests related to various onsite technical issues affecting work productivity (e.g., Internet access, copier issues) or coordinate with Information Systems (IS) team as needed

Conduct project specific orientation and transitions for project staff

Maintain organized project filing system and coordinate document retrieval schedules

Order supplies to support project office needs

Contribute new ideas for continuous improvement and effectiveness of Administrative Services (AS) team within project and share recommendations with overall job family

Assist with special projects and coordinate events

Other activities, duties, and responsibilities assigned

Qualification

Administrative supportMicrosoft SuiteOrganizational skillsCustomer serviceWritten communicationProactive attitudeData entryNotary PublicActive listeningProblem solvingConfidentiality

Required

High School Diploma or GED and minimum of 1 year of relevant administrative assistant experience in construction, or other related industry, required

High degree of detail, accuracy, and organizational skills

Maintain confidential information

Work with some direction and oversight, and as part of team

Approachable, proactive, positive, and professional attitude

Professional verbal communication and written business communication skills

Able to conduct research and proofread

Exhibit active listening skills and follow through on commitments

Good judgment to solve problems, escalate issues, and request prioritization of responsibilities

Proficient computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment

Preferred

College degree and/or relevant administrative skills certification, a plus

Commissioned Notary Public, a plus

Company

Turner Construction Company

Glassdoor4.2

Turner is a provider of construction services committed to making a difference in the lives of people.

Founded in 1902

New York, New York, USA

10001+ employees

http://www.turnerconstruction.com

H1B Sponsorship

Turner Construction Company has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (71)

2024 (59)

2023 (44)

2022 (53)

2021 (47)

2020 (49)