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USI Insurance Services · 2 weeks ago

Administrative Support (Part-time 30 hrs./week)

St Louis, MO

Full-time, Part-time

Onsite

New Grad, Entry Level

USI Insurance Services is one of the largest insurance brokerage and consulting firms in the world, committed to personal and professional development of its associates. The Administrative Assistant will perform various administrative tasks to support the department, including managing phone calls, coordinating meetings, and maintaining office supplies.

Commercial InsuranceConsultingEmployee BenefitsFinancial ServicesHealth InsuranceInsuranceRisk Management

Growth Opportunities

Responsibilities

Supports general business operations through the completion of administrative tasks such as preparation and editing of presentations, proposals and correspondence

Answers office phone and directs calls appropriately

Scanning duties may include certificates, account profiles, or mailings; scan P&C, Personal Lines and Employee Benefits material

Maintains knowledge of personnel to coordinate direction of visitors, calls, and mail appropriately

Coordinates incoming and outgoing mail distribution for assigned location; ensures that mail, faxes, and other communications are delivered timely and accurately

Meet and greet clients and visitors

Perform general clerical duties to include but not limited to photocopying, faxing, mailing, and filing

Set up and coordinate meetings and conferences

Support staff in assigned project based work

May coordinate day-to-day facilities management issues; heating, ventilation, air conditioning, plumbing and safety problems to building maintenance; monitors facility cleaning activities and refers any problems to onsite supervisor or manager

Ensures important office services information is communicated to staff and other appropriate internal and external contacts; ensures that communication channels are established and used so that important information is exchanged as needed

Other duties as assigned

Qualification

Administrative support experienceMicrosoft WordMicrosoft ExcelMicrosoft PowerPointClerical procedures knowledgeCustomer service orientationOrganizingPlanningCommunication skillsDetail orientedProfessional presentation