OTH Hotels Resorts ยท 3 days ago
Sales & Catering Administrative Assistant - The DeSoto Savannah
Savannah, GA
Full-time
Onsite
New Grad, Entry LevelOTH Hotels Resorts is dedicated to personal and genuine hospitality. As a Sales Support, you will ensure every interaction reflects warmth and professionalism, providing administrative support to the Sales & Catering teams and coordinating client experiences.
Hospitality
Responsibilities
Provide administrative and operational support to the Sales & Catering teams, ensuring all client inquiries, leads, and communication are handled promptly, professionally, and with genuine care
Prepare proposals, contracts, event orders, and supporting documentation with accuracy, clarity, and attention to detail
Support the printing, scanning, organizing, and distribution of sales documents to ensure timely execution and recordkeeping
Maintain and update sales systems, calendars, and reports to support pipeline management, forecasting, and departmental organization
Assist in coordinating site visits, client tours, and pre-event planning to create a smooth and welcoming experience
Collaborate with internal departments including Operations, Front Office, Food & Beverage, and Banquets to ensure accurate communication and flawless event execution
Support the execution of group blocks, rooming lists, and event logistics, ensuring all details align with client expectations and brand standards
Manage incoming calls, emails, and correspondence, prioritizing needs and providing timely follow-up
Assist with marketing tasks such as creating collateral, updating menus, and supporting promotional initiatives where needed
Help maintain organized electronic and physical filing systems, ensuring all documentation is current and easily accessible
Represent the department with professionalism, positivity, and a genuine desire to support both internal and external partners
Qualification
Required
Provide administrative and operational support to the Sales & Catering teams, ensuring all client inquiries, leads, and communication are handled promptly, professionally, and with genuine care
Prepare proposals, contracts, event orders, and supporting documentation with accuracy, clarity, and attention to detail
Support the printing, scanning, organizing, and distribution of sales documents to ensure timely execution and recordkeeping
Maintain and update sales systems, calendars, and reports to support pipeline management, forecasting, and departmental organization
Assist in coordinating site visits, client tours, and pre-event planning to create a smooth and welcoming experience
Collaborate with internal departments including Operations, Front Office, Food & Beverage, and Banquets to ensure accurate communication and flawless event execution
Support the execution of group blocks, rooming lists, and event logistics, ensuring all details align with client expectations and brand standards
Manage incoming calls, emails, and correspondence, prioritizing needs and providing timely follow-up
Assist with marketing tasks such as creating collateral, updating menus, and supporting promotional initiatives where needed
Help maintain organized electronic and physical filing systems, ensuring all documentation is current and easily accessible
Represent the department with professionalism, positivity, and a genuine desire to support both internal and external partners
A relationship-builder who communicates clearly, respectfully, and confidently with clients, colleagues, and partners
Someone who finds joy in organization, thrives on detail, and takes pride in delivering polished and accurate work
Resourceful, proactive, and able to anticipate needs before they become urgent
Skilled at balancing multiple priorities at once while staying calm, focused, and solution-oriented
Comfortable working in a fast-paced environment where no two days are alike
Proficient in basic Microsoft Office tools (Word, Excel, Outlook); experience with sales or event software is a plus
Open to working occasional flexible schedules based on business demands
Preferred
Previous hotel or hospitality sales experience is preferred, but we also welcome those ready to learn, grow, and contribute to a high-performing team
Company
OTH Hotels Resorts
Our Town Hospitality manages a diverse portfolio of upscale and upper-upscale independent, lifestyle, soft-branded, and branded hotel properties across the United States.
Founded in 2019
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Todd Felsen
President |Chief Executive Officer
Leah Roberge
Chief Financial Officer
Company data provided by crunchbase