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BAE Systems, Inc. · 23 hours ago

Facilities Admin Assistant

Merrimack, NH

Full-time

Onsite

Entry Level

$63K/yr - $102K/yr

1+ years exp

BAE Systems, Inc. is a leading defense, aerospace, and security company seeking a highly motivated Administrative Assistant to support their Real Estate and Facilities Operations team. The role involves providing exceptional administrative support, managing calendars, scheduling meetings, and organizing logistics to ensure a seamless operation within a collaborative environment.

Defense & Space

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Provide exceptional administrative and operational support to the Real Estate and Facilities leadership team

Provide confidential administrative and support to directors and their leadership teams

Manage leaders’ calendars for effective and efficient time management

Schedule meetings and meeting logistics (teleconference, audio-visual equipment, food, etc.) independently

Manage visitor logistics and incoming calls, emails, and meeting requests

Prepare organizational memos given draft inputs from leadership and executes distribution

Works under general direction using business software applications (Word, Excel, Power Point) to create and enhance correspondence, reports, data tables, presentations, agendas, etc., that may be of a highly confidential nature

Organizes and leads preparation of key meeting arrangements such as staff meetings, program reviews, customer meetings and visits, and employee all-hands meetings. May be responsible for special projects such as conferences and events

Arranges business travel and associated expenses, making recommendations to improve efficiencies relative to schedules and budget

Ability to set up systems to promote collaboration among the leadership team – SharePoint, Teams channels, meeting spaces, other applications. Desire to learn development, setup, and maintenance of these applications in support of creating a more efficient, connected team

Performs other duties and responsibilities, as required

Qualification

Microsoft OfficeProactive problem-solvingBusiness practices knowledgeOrganizational skillsSecret Security ClearanceCommunication skillsInterpersonal skills

Required

A bachelor's degree or associate degree and 1 year of experience in an administrative role or a high school diploma plus 4 years of experience

Must be highly skilled in office automation tools, such as the Microsoft Office suite of products

Must be able to be proactive, anticipate needs, and work with minimal supervision

This role requires a high degree of tact, diplomacy, discretion, and judgement

Must possess excellent communication and interpersonal skills to interact professionally with employees and external contacts at all levels and including senior management

The ability to multitask and plan and organize in a fast-paced environment is critical

The successful candidate should have a thorough understanding of business practices and procedures, including compliance to company policies