Apply on Employer Site

HMSA · 1 day ago

Staff Assistant II

Honolulu, HI

Full-time

Hybrid

Mid Level

$48K/yr - $88K/yr

3+ years exp

HMSA is seeking a Staff Assistant II to perform administrative duties for various management teams including Compliance & Ethics, Special Investigations Unit, Business Continuity, and Internal Audit. The role involves managing training databases, providing administrative support, and assisting with compliance office functions and committee support.

AssociationHealth CareInsuranceMedical

Responsibilities

Manage the training database for employees and temporary workers/contractors with the assignment of administering onboarding and annual continuing education training; follow-up on overdue assignments; ensure accuracy of demographic information into the database; prepare regular status reports

Troubleshoot and propose solutions/recommendations. Resolve problem reports and issues. Recommends improvements for efficiency in procedures

Perform administrative functions for management teams including scheduling and arranging internal and external meetings; preparing travel arrangements for conferences, meetings, seminars; assisting with expense reports, invoice processing, and check requests; routing mail; processing print requests, and access requests

Support routine operational functions and projects including but not limited to: Initial review, analysis of required action (and triaging when appropriate), compose responses that address all concerns raised, and timely closure of routine cases in compliance tracking system

Collection, review, tracking, and follow up procedures to ensure all necessary compliance documents are obtained for temporary workers

Organize and implement Compliance & Ethics Week activities

Enterprise policy management, including tracking and follow up with external stakeholders to support regular and timely review and approval

Manage the administrative duties for the planning and execution of compliance committees, including the Audit & Compliance Committee of the Board of Directors, C&E Advisory Committee, Compliance Operations Committee and other subcommittees

Manage sensitive corporate files (by-laws and corporate documents). Coordinate meetings, including notification of meetings to members, coordinating site arrangements, assembling meeting materials, managing pending agenda items and conducting meeting reminder notices (phone or mail)

Assisting with preparing and drafting presentation materials, uploading to the appropriate sites and applications, and preparing accurate and complete minutes

Manage administrative duties for external audits including preparing and coordinating for onsite examinations

Performs all other miscellaneous responsibilities and duties as assigned or directed