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GES - Global Experience Specialists · 22 hours ago

Operations Coordinator

Lithia Springs, GA

Full-time

Hybrid

New Grad, Entry Level

GES - Global Experience Specialists is seeking an Operations Coordinator to support their Operations Department both in the office and at show sites. The role involves key administrative activities with a primary focus on Tradeshow Production, Freight, Electrical & Safety support.

AdvertisingEventsMarketingService Industry

Responsibilities

Reviewing, organizing and submitting Union Payroll at Showsite to GES Payroll Processing Dept in Las Vegas by posted deadlines

Assisting Payroll Dept & Union laborer for payroll issues

Scanning of Small Package deliveries (UPS, Fedex, etc) at show site

Timely and accurate submission of information related to the labor tracking process

Assists with Union New Hire Paperwork completion

Provide administrative support for Loss Prevention & Safety at Showsite

Data entry of Certificates of Insurance and communicating noncompliance to exhibitors in a timely and professional manner

Advanced Warehouse assistance at offsite location

Assisting in the Marshalling Yard checking drivers in for loading/unloading at show site

Entering of Bill Of Lading Information into GES System

Completing Show Close Files in an organized and timely manner to meet deadlines in place

Support other Operations Coordinators in alignment with their requirements as needed and prescribed by the Operations Supervisor/Managers

Assisting with administrative completion of Rental, Supply, & Services Purchase requisitions as requested by Operations Management

Perform all duties with the utmost integrity avoiding any conflict of interest

Perform other duties as assigned and deemed necessary of the position under the direction of Management

Qualification

Organizational skillsCommunication skillsTradeshow industry knowledgeDetail-orientedProject management

Required

Valid Driver's License

High School diploma required

Excellent organizational and communication skills

Proven verbal and written communication skills

Detail-oriented

Ability to effectively manage multiple projects

Ability to work nights and weekends and possible holidays is required

Must be able to work flexible schedule work hours, shifts or days worked will vary due to show schedules and adapt to short notice of schedule changes –standard non-show hours are 8am-4:30pm in a Hybrid environment

Travel is required to work in facilities in the North-East and frequently in other parts of the US

Preferred

College graduate preferred

Knowledge of Tradeshow industry, preferred but not mandatory

Benefits

Competitive salaries

401K with company match

Healthcare/vision/dental insurance

Wellness benefits

Career development program

Employee assistance program

Vacation time

Community involvement opportunities

Team activities

Company

GES - Global Experience Specialists

GES provides a wide-range of services, including official show services, audio visual, cutting-edge creative and design. It is a sub-organization of Viad Corp..

Founded in 1939