Apply on Employer Site

Nuvance Health · 1 day ago

Sr. Administrative Assistant - NHMP Administration, Danbury, CT

Danbury, CT

Full-time

Onsite

Senior Level

$23.64/hr - $45.92/hr

7+ years exp

Nuvance Health is a multi-specialty medical practice that values inclusivity and teamwork. The Sr. Administrative Assistant will provide administrative support to the Chief Nursing Officer and perform financial duties on behalf of NHMP Administration, ensuring the smooth operation of various administrative functions.

Health CareHospitalMedical

Responsibilities

Support NHMP Nursing Education and the Career Ladder program: manage class registrations for NHMP courses; update Career Ladder applications biannually and course applications as needed; process all Career Ladder applications submitted biannually by NHMP employees

Provide administrative support to the NHMP Policies, Procedures & Forms Committee – create Agendas and Minutes; create/edit documents for committee review and e-vote; finalize documents for posting on electronic policy platforms. Track policy expiration dates

Liaise with Henry Schein (medical supplies vendor), pharmaceutical vendors, and Vizient (GPO), including rostering sites to ensure best contract pricing

Maintain CLIA certificate/waivers for NHMP sites; manage ordering of Prescription Pads for use during electronic downtime; manage distribution of blood pressure monitors to practices for distribution to patient

Liaise with Clear Triage and Controlled Substance testing vendors

Maintain several global lists in Outlook using monthly HR Census reports. Determine headcount for annual order of gifts for Nurses Week; coordinate with Practice Managers to distribute gifts to employees

Process weekly Accounts Payable submissions, including pharmaceutical and other invoices on behalf of individual practices and consolidated invoices on behalf of the entire medical group – i.e., Night Nurse, Pitney Bowes, answering service, medical records storage, translation services, etc

Create and send monthly invoices to Skilled Nursing Facilities (medical director services) and anesthesiology offices (anesthesiologists’ services); log payments when received and submit to Finance to deposit

Process one-time travel reimbursements for physician candidates’ interview expenses when requested by Human Resources recruiters. Process annual medical staff dues, payable to 6 Nuvance hospitals

Maintains and Models Nuvance Health Values

Demonstrates regular, reliable and predictable attendance

Performs other duties as required