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Duke University Health System · 1 day ago

Administrative Assistant - Duke Eye Center

Durham, NC

Full-time

Onsite

Entry Level

2+ years exp

Duke Health is committed to compassionate care that changes the lives of patients and the community. They are seeking an Administrative Assistant to provide lead support for the Ocular Immunology Division at the Duke Eye Center, managing staff and overseeing daily operations.

Health CareMedical

H1B Sponsor Likely

Responsibilities

Supervise staff assistants/provider support assistants – manage workflow, approve timecards, manage vacation requests, and oversee staffing needs of the division

Manage triage schedules, division call schedules and manage coordination of fellowship programs

Answer telephone, take and deliver messages to physicians and staff. Report obtained medical information from patients and referring physicians accurately, completely and timely. Disseminate messages according to practice communication standards

Perform clerical and typing tasks involved in processing varied office materials such as form letters, requisitions, memoranda, and reports or summaries

Schedule or arrange activities effectively; make and confirm travel arrangements as necessary; make appointments

Perform clerical and typing tasks involved in processing varied office materials such as form letters, requisitions, memoranda and reports or summaries

Performs various appointment and access-related duties to include, but not limited to, scheduling, canceling, rescheduling, general appointment information, and directions

Coordinate services across multiple Duke Health locations, departments and providers

Send and collect referrals, patient records, and other documentation as requested by provider(s)

Professionally and effectively, communicate verbally and in writing with patients, referring providers, colleagues, and Duke providers

Utilize multiple technology applications and systems to perform scheduling tasks such as Maestro Care (Epic)

Oversight of credentialing within the department, along with assisting of coordination of lectures within the division

Qualification

Staff managementClinical office experienceSchedulingTechnology applicationsCommunication skills

Required

High school education or equivalent

Two years of administrative support experience of increasing variety and/or complexity

Experience managing employees is strongly preferred

Experience in a clinical/medical office setting is required

Company

Duke University Health System

Glassdoor3.7

World-class academic and health care system

Founded in 1925

Durham, North Carolina, USA

10001+ employees

http://dukemedicine.org

H1B Sponsorship

Duke University Health System has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (39)

2024 (30)

2023 (17)

2022 (24)

2021 (12)

2020 (10)