C-SUITE ASSISTANTS · 1 day ago
Executive Assistant to CEO at Investment Firm
Irvine, CA
Full-time
Onsite
Senior Level
$124K/yr - $150K/yr
7+ years expC-SUITE ASSISTANTS is an investment banking firm looking for an Executive Assistant to support the CEO. The role involves managing communications, scheduling, event planning, and handling confidential information while ensuring the CEO's time is optimized.
Business IntelligenceManagement Information SystemsRecruiting
Hiring Manager
Gerry Sheridan
Responsibilities
Serve as a strategic gatekeeper and facilitator by managing email communication with discretion, insight, and prioritization; monitor and triage communications to ensure timely responses, flag critical tasks, and filtering and organizing correspondence
Support initial industry and economic research projects, preparation of thought leadership pieces, and assist with promotion of key executives in the media
Liaise with key stakeholders to assist with real estate and automotive portfolio management
Handle confidential and sensitive information with discretion
Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
Proactively manage daily calendar, identifying and mitigation potential conflicts
Event planning
Schedule internal and external meetings
Coordinate travel arrangements and make suggestions for scheduling additional meetings in the area
Process expense reports
Assist with personal scheduling
Ad hoc projects as needed
Limited off-hour availability via text
Qualification
Required
Minimum of 7 years of experience in a related support position
Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook), Adobe Acrobat, Salesforce and Dropbox
Strong writing and research skills
Polished, professional demeanor
Proactive go-getter; no task is too big or too small
Outstanding communication skills
Preferred
BA/BS from a college or university a plus
Benefits
Medical
Dental
Vision
401K
Paid Vacation
Free Parking
Company
C-SUITE ASSISTANTS
C-Suite Assistants is a service provider specializing in supporting executives and senior management teams with administrative assistance.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Carol Coleman
Managing Partner and Principal
Company data provided by crunchbase