Webcor · 1 day ago
Project Coordinator
San Francisco Bay Area
Full-time
Onsite
Entry Level
$35/hr - $39/hr
2+ years expWebcor is a construction company seeking a Project Coordinator to provide overall administrative support to project teams. The role involves managing project documentation, subcontractor compliance, invoice processing, and general office management to ensure smooth project operations.
Building MaterialCivil EngineeringConstruction
Responsibilities
Provides overall administrative and operations support to project teams for the day-to-day activities including, but not limited to:
Assists project team with project startup/close out tasks including office mobilization and demobilization, office
Establishes document control and archiving procedure inclusive of all external archive project documents in accordance with Webcor’s Best Practices
Works with the project team to ensure that all regulatory compliances are met including insurance and preliminary notices in accordance with Best Practices and as required by the project
Coordinates with Project Manager in onboarding team members as well as external stakeholders
Ensures proper documentation of, subcontractor files, subcontracts, change orders, preliminary notices lien waivers, and other project related compliance
Coordinates with subcontractors and vendors to ensure subcontractors meet project specific compliance requirements including reviewing and maintaining proper insurance and prequalification
Oversees all aspects of Accounts Payable within multiple accounting software in compliance with Best Practices
Works within accounting deadlines to ensure subcontractor and vendor invoices are processed with a high degree of accuracy
Ensures Subcontractor and vendor is in compliance as required by the project and standard best practices
Processes new hires and employee transfers, coordinates lay off paperwork, verifies payroll and reimbursements on a weekly basis, and ensures training course compliance for union employees
Administers drug testing requests, coordinating with the drug testing vendor
Certifies payroll and all public works compliance as required
Works closely with subcontractors to collect monthly progress billings and collect supporting documentation for monthly reimbursement within multiple accounting software
Assists in preparing monthly client billings if a Project Accountant is not assigned
Assists with jobsite office set up and vendor services management
Greets visitors, orders office and food supplies, maintains office and housekeeping of kitchen, mail area, conference room(s) and lobby
Distributes and prepares incoming and outgoing mail /packages
Promotes sustainable practices in partnership with Webcor’s Sustainability department
Promotes safety during the performance of all daily project responsibilities
Qualification
Required
High School diploma or equivalent GED required
Two years' work experience, preferably in the construction or accounting field
Prior experience in document control on public works projects, including performing certified payroll a plus
Adept in learning new software quickly
Strong computer skills with proficiency in Microsoft Word, Excel, and Outlook
Working level organizational skills
Working level communication skills. Proficient in addressing audiences of various sizes, conveying messages and ideas clearly and effectively. Demonstrates the ability to write clear, concise, and professional communications
Working level decision quality and use of sound judgement
Working level customer focus and the ability to work cohesively with others
Preferred
Familiarity with database information flow/costing software preferred
Familiarity with Workday and/or CMiC and/or Textura is a plus
Experience utilizing LCP Tracker is a plus
Company
Webcor
Webcor, a premier provider of commercial construction services, is known for its innovative and efficient approach, wide range of experience, cost-effective design-build methodology, skill in concrete construction, and expertise in building landmark projects.
501-1000 employees
H1B Sponsorship
Webcor has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (15)
2024 (24)
2023 (11)
2022 (13)
2021 (14)
2020 (17)
Funding
Current Stage
Late StageTotal Funding
unknown2007-07-05Acquired
Leadership Team
Matt Reece
Senior Executive Vice President/Chief Financial Officer/Chief Adninistrative Officer
Recent News
Columbia West
2025-12-13
Company data provided by crunchbase