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Commonwealth of Pennsylvania · 21 hours ago

Administrative Assistant 1 (Permanent) - Field Engineering & Contract Management Division

Dauphin County, PA

Contract

Hybrid

New Grad, Entry Level

The Commonwealth of Pennsylvania is seeking a highly-organized, detail-oriented Administrative Assistant 1 to join the Field Engineering & Contract Management Division. This role involves supporting park operations by managing professional consultant agreements and facilitating inter-agency agreements to ensure compliance and efficiency.

Non Profit

No H1B

Responsibilities

Responsible for the development, advertisement, and administration of a range of professional consultant agreements for several bureau's within DCNR

Instruct department personnel and consultant firms regarding proper adherence to specified procedures

Establish and maintain productive working relationships while serving as the liaison between the department and other pertinent Commonwealth agencies

Facilitate the creation and administration of other Inter-Agency Agreements, Letters of Commitment (LOC), and Memorandums of Understanding (MOU)

Request proposals for design, surveying, construction inspection, or other specialized services

Assist the technical evaluation team by assembling evaluation paperwork and preparing award letters for selected consultants

Compose contractual language to be included in Professional Design Agreements and draft any necessary agreement amendments as required by the department or as requested by consultants

Handle Emergency Service Purchase Orders, Sole Source Agreements, or Settlement Agreements that have been approved by the supervisor or others

Qualification

Contract managementProposal developmentAdministrative supportDetail-orientedOrganizational skills

Required

Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training

You must meet the PA residency requirement

You must be able to perform essential job functions