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Digital Harbor Foundation · 1 day ago

Operations and Programs Manager, Opportunity AI

United States

Full-time

Remote

Mid, Senior Level

$80K/yr - $90K/yr

6+ years exp

Digital Harbor Foundation is dedicated to fostering learning and community through education, and they are seeking a Manager of Operations and Programs for Opportunity AI. This role involves shaping operational systems, supporting programmatic needs, and executing strategic priorities to enhance economic opportunity through AI initiatives.

EducationNon Profit

Responsibilities

Help plan and facilitate annual, quarterly, and weekly organizational planning meetings. Help shape organizational strategy by participating in these meetings. Track resulting commitments in a project tracker you design and oversee

Design and refine operational processes and systems to streamline collaboration and execution, including through use of AI tools

Lead planning and execution of special projects

Liaise with fiscal sponsor team to ensure completion of vendor contracts and prompt and accurate payments

Plan 4 quarterly smaller member dinner gatherings and 2-3 larger gatherings at national conferences. Populate lists of potential venues, liaise with venue staff to request and negotiate event contracts and costs, discuss options with organizational leadership, oversee execution of contracts, and ensure events proceed smoothly. (This work may involve supervising a contract resource.)

Play lead role in cooperation with external partners and vendors in planning OAI’s first flagship member gathering in July 2026

Develop first drafts of documents due to Opportunity AI’s financial supporters, including grant applications and interim and final grant reports. Develop, maintain, and refine templates for use in such documents

Liaise with colleagues at OAI’s fiscal sponsor to maintain up-to-date records of grant deliverables, timelines, budgets, and reporting requirements. and to deliver timely, accurate, and compliant grant reports

Oversee scheduling of certain high-priority multi-person meetings. Deploy technical tools, as appropriate, to facilitate complex scheduling tasks

Prepare meeting agendas and minutes and track outcomes

Draft occasional LinkedIn posts

Qualification

Organizational SystemsProject ManagementAI Tools ProficiencyGoogle SuiteWriting AbilityCommunication SkillsTime ManagementCollaborative Team Player

Required

At least 6 years of experience managing projects or operations functions in fast-paced, mission-driven environments

2–5 years of relevant experience in philanthropy, government, tech, and/or nonprofit settings

Experience managing up and partnering closely with organizational leaders

Experience with creating, overseeing, and executing efficient organizational systems and workflows

Ability to work independently, including managing multiple projects and deadlines, and to proactively identify and complete tasks. Exceptional organizational and time management skills

Demonstrated ability to communicate clearly and effectively across diverse teams, stakeholders, and organizational levels—both verbally and in writing

Ability to design and operationalize workflows and project management tools to support Opportunity AI's priorities

Comfortable using commercial AI tools (e.g. ChatGPT, Gemini, Claude), with an eye toward how they could be used to increase organizational effectiveness

Proficient with Google Suite (Sheets, Docs, Slides)

Collaborative team player with a mindset of proactively addressing team needs

Very strong writing ability