Henry Ford Health · 22 hours ago
GME Program Coordinator I - Full time - Clinton Township
Clinton Township, Michigan
Full-time
Onsite
New Grad, Entry LevelHenry Ford Health is a healthcare organization, and they are seeking a GME Program Coordinator I. This role is responsible for facilitating educational project work and managing the clinical medical education program and initiatives.
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Responsibilities
Works in concert with leadership to determine the appropriate focus and direction of department initiatives and projects
Creates, designs, and manages project plans and timelines
Assigns tasks related to project work to other administrative staff as appropriate
Develops and implements solutions to improve current processes and procedures related to project work
Responsible for leading and serving on cross-functional teams across the organization representing the department
Performs project management/coordination activities to ensure all process workflows are being handled within the established time parameters by both internal departments and outside stakeholders
Performs administrative follow-up by keeping track of major projects and tasks assigned by departmental leadership
Creates and manages budgets related to department projects and initiatives and monitors spending
Designs reports and distributes to appropriate parties
Develops and maintains strong professional relationships across operational departments and with both internal and external stakeholders
Serves as key contact between the department and other internal and external customers
Safeguards and protects confidential information
Oversees day-to-day operations of the residency program(s) including the following:
Coordinates all recruitment activities, gathers evaluations, and processes selection of new residents
Coordinates logistics and schedules
Creates, designs, and manages program recruitment plan, timeline, guidelines, policies and procedures, web sites and materials
Uses designated software to manage residency applications and compile reports
Develops materials used by faculty during candidate interviews
Coordinates and schedules program orientation for incoming program and rotating residents in conjunction with the chief resident and/or Program Director to complement hospital and system orientation
Ensures resident compliance with required institutional curriculum learning modules through scheduling
Responsible for ensuring completion of annual revision of program manuals and policies; reviews, communicates and enforces established policies and procedures; educates Program Director, residents, and faculty on new and existing GME and program policies; recommends changes when appropriate
Assists and advises chief residents and the Program Director in coordinating training programs
Creates and maintains rotation schedules, incorporating curriculum requirements and creating call, conference, resident meeting, and vacation schedules for the program
Oversees accurate scheduling in the residency management system to ensure compliance in Medicare cost reporting
Understands and monitors compliance with the Accreditation Council for Graduate Medical Education (ACGME) institutional and program requirements; fosters awareness and compliance with accreditation requirements through dissemination to program leadership and residents
Maintains current, highly organized documentation of compliance with accreditation guidelines
Collects and reviews program data and accreditation-related documents; ensures accurate and timely reporting of data to both the ACGME and GME office
Provides accreditation administrative oversight and updates to program leadership
Serves as a member of the GME review team, completing review activities, as necessary
Supports development and reporting of ACGME self studies
Collects, reviews, and updates program documentation for all program reviews and applicable site visits
Develops procedures in response to new or revised policies issued by accreditation agencies, Henry Ford Health, the hospital or program director
Develops, executes, and updates contractual agreements and program letters of agreement
Monitors expiration dates, and curriculum and leadership changes with this documentation
Uses designated software to manage all evaluations (e.g., those required by Henry Ford Health’s Medical Education, medical schools and accreditation requirements including, but not limited to attending’s evaluations of trainees, trainees’ evaluations of the faculty and program semiannual and summative evaluations, faculty evaluations of the program), surveys, certifications (e.g., BCLS, ACLS), and exam results (e.g., Step II or III, in-training)
Compiles and disseminates results as required by Medical Education, departments, medical schools, and external agencies
Tracks and verifies procedures and competencies; compiles and audits information for both the Clinical Competency Committee and Program Evaluation Committee
Manages compliance of residents and faculty in completing required document
Completes semi-annual milestone reporting
Represents the program director and makes decisions in the program director's absence within prescribed limits of authority; updates the program director on program issues; alerts the program director to potential counseling needs; represents the program as requested
Maintains residents’ and fellows’ separate employment and educational records, as defined by Henry Ford Health policy and in compliance with ACGME requirements; maintains medical student clerkship records
Maintains effective communication with the medical students, residents, and fellows, appropriate to the situation (e.g., formal letters, email, group paging, etc.); advises medical students and residents regarding requirements and deadlines; disseminates information regarding residency, fellowship, and career opportunities
Drafts letters of recommendation and completes verification of training forms for each graduating resident and fellow
Assists with due process for an extension of training, probation, and termination
Assists in planning and obtaining approval for continuing medical education (CME) programs; monitors attendance and budget
Serves as liaison among the program, department, medical schools, hospital administrative offices, hospital and system medical education office(s) and alumni
Assists program director in development of program and departmental goals and objectives
Assists the GME office to effectively manage the medical education programs
Serves as a mentor to new program coordinators; provides professional development to peers as requested
Manages and prepares reports and correspondence related to highly confidential material for program, medical group, institution, and health system
Receives and screens visitors, telephone calls, and e-mails; independently composes, prepares, and distributes correspondence, agendas, and reports; schedules meetings; responds to information requests
Coordinates work (i.e., schedules, creates agendas, takes minutes, tracks action items) of program (e.g., Clinical Competency Committee, Program Evaluation Committee, curriculum, research, resident, etc.) and alumni committees and maintains minutes and appropriate records
Coordinates program events (e.g., luncheons, retreats, banquets, ceremonies)
Directs the workflow and supervises the necessary administrative paperwork, records, and complex filing systems to support program
Maintains program expenditures within the authorized budget and prepares reports; prepares check requests, travel authorizations, expense reports, and reimbursements; manages GME Program budget and ensures compliance with budget policies for appropriate spending
Maintains and updates databases and program information on designated websites (e.g., Electronic Residency Application Service (ERAS), National Resident Matching Program (NRMP), ACGME Accreditation Data System (ADS), specialty program tracking, Henry Ford Health’s program management software, alumni)
Complies with the Intern Resident Information System (IRIS) requirements to capture Medicare reimbursement information for the development of the Medicare hospital cost report that is developed by the system reimbursement office
Promotes service excellence principles and leadership behaviors
Establishes collaborative relationships to further goals and promote continuous quality improvement
Participates in professional development to maintain knowledge and skills required to successfully support changing requirements of the position; attendance required
Seeks and is responsive to GME, departmental, administration, and customer feedback
Performs other duties as assigned
Qualification
Required
Bachelor's degree in a related field, or the equivalent combination of education and/or experience
Strong data collection and entry ability with attention to detail; requires high level of accuracy
Demonstrates knowledge and skills in Microsoft Office applications (i.e., Access, Excel, PowerPoint, and Word) and data management applications
Ability to create, prioritize, and execute multiple tasks and meet established timelines
Must have good interpersonal skills, customer service attributes and ability to communicate effectively with internal and external customers
Must demonstrate and use customer friendly demeanor/etiquette and culturally appropriate
Possess strong verbal communication skills in person and via telephone
Able to apply problem solving and critical thinking skills
Must possess strong organizational skills
Preferred
Experience in an educational or medical office/administrative/project management environment preferred
Previous Medical Education experience strongly preferred
TAGME certification preferred
Company
Henry Ford Health
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Founded in 1915
10001+ employees
H1B Sponsorship
Henry Ford Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (212)
2024 (156)
2023 (134)
2022 (159)
2021 (140)
2020 (153)
Funding
Current Stage
Late StageTotal Funding
$40.27MKey Investors
Mort Harris
2020-06-04Grant· $0.27M
2018-04-09Grant· $20M
2016-12-05Grant· $20M
Leadership Team
Robert Riney
President and CEO
Brenda Craig
Vice President, Integrated Communications
Recent News
2025-11-07
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