Seabreeze Management Company, Inc. ยท 21 hours ago
HOA Project Coordinator
Cathedral City,CA,US
Full-time
Onsite
New Grad, Entry LevelSeabreeze Management Company is a full-service property management firm with a diverse management portfolio of over 150,000 residential and commercial properties. The Project Coordinator supports the operational and project management functions of the HOA by coordinating projects, managing community communications, and assisting with planning and implementing initiatives that maintain community facilities, infrastructure, and compliance with HOA standards.
Real Estate
Responsibilities
Coordinate with department heads, vendors, and homeowners to execute capital projects, community improvements, infrastructure repairs, and other initiatives
Perform administrative and bookkeeping tasks, including managing purchase orders, reports, and invoices; route invoices to Accounts Payable for timely processing
Support creation and management of project budgets, schedules, and reporting
Maintain and archive accurate project records
Communicate with homeowners regarding project timelines, updates, and potential disruptions
Participate in project design meetings and assist in evaluating potential issues to develop solutions
Coordinate allocation of project resources to ensure the project team has required materials and support
Facilitate cross-team collaboration to support timely completion of project tasks and deliverables
Assist the Project Manager in monitoring project progress and team performance, providing updates to the Board of Directors
Participate in property inspections to identify repair, improvement, or maintenance needs, partnering with department heads to coordinate work
Conduct regular inspections of properties and common areas to ensure compliance with HOA guidelines and regulations
Document and track compliance issues, including common area repairs, and route items to the responsible department
Maintain detailed inspection logs, including dates, locations, and photographs attached to property files
Create and post communications on the Community Website(s) regarding scheduled work, upcoming events/meetings, and other relevant information
Develop educational content to promote awareness of and compliance with Association rules and regulations
Perform other HOA business functions as assigned, which may include off-site errands
Qualification
Required
Follow written and verbal instructions accurately
Understand and enforce community rules, regulations, and policies
Complete assigned tasks accurately and on time, including repetitive work
Communicate clearly and professionally in English, both orally and in writing
Build positive relationships with management, employees, homeowners, and other stakeholders
Handle confidential and sensitive information with discretion
Provide administrative support for the community website and electronic communications
Manage shifting priorities and deadlines effectively
Adhere to scheduling and attendance requirements, including flexible hours as needed (evenings, weekends, holidays)
Demonstrate initiative by completing additional tasks as necessary
Use Microsoft Word, Excel, and Outlook proficiently
Maintain a professional appearance and conduct
Apply organizational, time management, and problem-solving skills to complete tasks independently
High School Diploma or equivalent
Preferred
Experience in the property management and/or hospitality industries is preferred
Company
Seabreeze Management Company, Inc.
Seabreeze provides full-service property management services for various property types.
Founded in 1987
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Isaiah Henry
Chief Executive Officer
Paul LaiDinh
Business Partner People Operations
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