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Clackamas County Children's Commission · 21 hours ago

Human Resources Administrative Assistant

Lake Oswego,OR,US

Full-time

Onsite

Entry Level

1+ years exp

Clackamas County Children's Commission is seeking an HR Administrative Assistant to provide essential support to the Human Resources department. This role involves maintaining accurate employee records, ensuring compliance with licensing requirements, and assisting with file management and data tracking.

Non-profit Organization Management

Responsibilities

Maintain and update all employee personnel files in compliance with agency and regulatory standards

Ensure timely filing of documents such as certifications, background checks, and training records

Maintain licensing files for all staff to meet Department of Early Learning and Care (DELC) requirements

Track expiration dates and notify employees of upcoming renewals

Link and unlink agency employees with the Department of Early Learning and Care system as needed

Verify employee status and ensure accurate reporting to DELC

Maintain and update the HR master spreadsheet with current employee information, licensing status, and compliance data

Generate reports as requested by HR leadership

Assist with onboarding and offboarding processes, including document collection and system updates

Respond to employee inquiries regarding HR documentation and compliance requirements

Support HR team with special projects and audits as needed

Qualification

HR practices knowledgeMicrosoft Excel proficiencyData management toolsOrganizational skillsCommunication skillsInterpersonal skillsAttention to detailConfidentiality