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Inside Higher Ed · 1 week ago

Graduate Program Coordinator in Bioengineering Dept

Bethlehem, PA

Full-time

Onsite

Mid Level

$44K/yr - $53K/yr

3+ years exp

Lehigh University is seeking a Graduate Program Coordinator in the Bioengineering Department to manage essential student services and admissions processes. The role involves advising graduate students, coordinating financial support, and recruiting candidates while promoting diversity initiatives within the academic community.

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Responsibilities

Graduate Application Administration

Administers College Admissions Software

Processes applications log into data system, create cover sheet for committee

Submits completed applications to Graduate Admissions Committee

Prepares Research Associate/Teaching Assistant appointment letters for Bioengineering graduate students

Prepares decision letters and notifies applicants of acceptance and rejections

Submits applicable international student information to the Office of International Students and Scholars and to the English as a Second Language office along with ESL requirements needed by applicant

Assists graduate students with required documentation, including admissions documents

Conducts degree audit communication with the Dean's office and Registrar's office

Coordinates correspondence with Graduate, Curriculum, and Advisory Committees

Provides updated course descriptions and enrollment information for faculty and graduate students

Collects nominations for various college level fellowships and completes data entry in College Admissions Software

Provides payroll information for teaching assistantships and departmental graduate assistantships

Prepares and processes the graduate student financial support letters and collects tuition award forms (RAs, TAs, DGAs, Fellowships, Rossin Teaching Doctoral Fellowships, University and Presidential Fellowships)

Provides department support for graduate accreditation process

Recruits potential domestic doctoral students for the PhD College Recruiting event organizes the department schedule in conjunction with the Graduate Faculty

Collaborates with the Dean's office marketing department to maintain and update the department's graduate program website

Prepares and sends registration information including orientation and training session information to all incoming and onboard students and faculty each semester

Reviews graduate students' registrations each semester to ensure that students are fulfilling degree requirements and completing timelines. Monitors grades and appropriate paperwork while updating and advising students on progress and future course action needed

Ensures international students are compliant with university and federal guidelines

Provides information and reminders for graduation (prepare defense announcements, send notifications to faculty and students, distribute important graduation dates and information, collects theses for final approval, prepare removal of incompletes for faculty, etc.)

Update content on Bioengineering Department website

Communicate Department news in social media (i.e. Twitter, LinkedIn, Facebook)

Compile content, editing, and dissemination of department newsletters

Monitor/collect department faculty and student research & publication news; regularly communicate updates to RCEAS staff for college and university publication outlets

Logistical support and planning and development of masters programs and clinical/inter-institutional partnerships