Apply on Employer Site

Inside Higher Ed · 2 days ago

ASSISTANT TO THE COORDINATOR OF BUDGET & ADMINISTRATIVE SERVICES EOC-NTP-1626

Troy, NY

Full-time

Onsite

Entry Level

$48K/yr - $48K/yr

2+ years exp

Hudson Valley Community College's Capital District Educational Opportunity Center (EOC) is seeking an Assistant to the Coordinator of Budget & Administrative Services. The role involves providing administrative and operational support to ensure the efficient functioning of the Business Services Department, including financial tracking, clerical tasks, and general support for the Coordinator and department staff.

Digital MediaEducationHigher EducationJournalismRecruiting

No H1B

Responsibilities

Assist with tracking departmental expenses and reconciling financial records

Prepare and process purchase orders, invoices, and payment requests

Help organize and maintain budget files and related documentation

Provide clerical support for audits and budget preparation activities

Maintain vendor files, contracts, and related records

Help track office equipment, supplies, and service requests

Coordinate minor facility or equipment needs and communicate with vendors as directed

Assist with ordering supplies and maintaining inventory records

Assist staff with submitting and processing requests such as travel authorizations, work orders, vehicle reservations, and room reservations, ensuring proper routing and approval

Manage events and operations calendar

Inspect and count incoming purchases to confirm quantities match delivery documentation, and provide acknowledgment of receipt for recordkeeping

Prepare and format basic financial and operational reports as requested

Maintain organized electronic and paper filing systems

Record and distribute meeting minutes when needed

Schedule meetings, manage calendars, and coordinate meeting logistics

Greet visitors and assist with front desk coverage as needed

Serve as a point of contact for administrative inquiries and route information appropriately

Assist with preparing forms, correspondence, and departmental materials

Provide general support for the Coordinator and department staff

Foster positive communication with internal and external contacts

Collaborate with EOC staff to support smooth daily operations

Assist at the South Campus as needed

Perform other duties as assigned, including occasional evening or weekend support

Qualification

Microsoft WordMicrosoft ExcelMicrosoft Office SuiteOrganizational skillsMulticultural experienceNon-profit experienceCommunication skillsInterpersonal skillsAttention to detailConfidentialityTeam-oriented