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Inside Higher Ed · 1 day ago

Executive Administrative Assistant III (Scheduler) - Office of the President

Bowie, MD

Full-time

Onsite

Mid, Senior Level

$58K/yr - $72K/yr

6+ years exp

Inside Higher Ed is seeking an Executive Administrative Assistant III (Scheduler) to support the President's office. This role involves complex calendar management, prioritizing schedules, and serving as a primary point of contact for various constituencies.

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Responsibilities

Provide complex calendar management by reviewing and assessing short-term and long-term scheduling priorities for the President

Work closely with the President to ensure effective time management

Prioritize daily and monthly schedules, internal and external meetings, events and travel arrangements with keen attention to detail

Ensure timely preparation for meetings and events by collecting and compiling required information and materials

Work in concert with the Executive Assistant to the President/Operation Manager on briefing materials and information flow, and track correspondence for the President’s Office

Serve as a primary point of contact and intermediary between the President and various internal and external constituencies (faculty, staff, students and members of the public)

Monitor President’s email account and respond to and direct inquiries to appropriate offices

Perform other related administrative duties as assigned

Qualification

Calendar managementMicrosoft Office SuiteOrganizational skillsInterpersonal skillsCommunication skillsAttention to detailProblem-solvingSupervisory skillsFiling systems managementProfessional image projectionOral presentation skills

Required

Associate of Arts degree. A Bachelor's degree may substitute for years' experience

Six years' experience providing high-volume scheduling including two years of administrative support for a President/Chief Executive Officer or other senior official at a comparable organization

Strong organizational skills and ability to set priorities and respond quickly as priorities change

Ability to handle high volume of scheduling matters in a fast-paced environment

Strong interpersonal skills with an ability to build good relationships with peers and to interact with senior administrators and diverse campus constituencies

Strong verbal and written communication skills and ability to collect, compile and organize information and provide summary reports

Ability to anticipate needs and work proactively to solve problems

Keen attention to detail, commitment to excellence and outstanding customer service

Good judgment, appropriate discretion and tact in handling sensitive matters and in interacting with students, staff, public officials and other constituencies

Ability to project a professional, polished image in representing the Office of the President

Ability to make effective oral presentations

Ability to supervise office operations and staff

Skilled in managing filing systems

Excellent technological skills with high proficiency in Microsoft Office Suite, including Word, Excel and PowerPoint, and various virtual meeting platforms required