Apply on Employer Site

Baptist Health Care · 2 days ago

Office Coordinator - Operating Room

Pensacola, FL

Full-time

Onsite

Entry Level

1+ years exp

Baptist Health Care is a not-for-profit health care system committed to improving the quality of life for people and communities in northwest Florida and south Alabama. The Office Coordinator provides administrative support to ensure office operations run smoothly, collaborates with management on various tasks, and handles sensitive information with discretion.

Health CareHospitalNon ProfitOncology

Responsibilities

Performs a variety of administrative functions and assistance for the department

Performs administrative duties for the office to include, but not limited to, reception, copying, faxing, mailing, and filing. Maintains electronic or paper files

Responds to calls and visits from team members, contingent workers, other visitors including the public at large; determines the urgency of the situation

Acts as receptionist to visitors, receives and routes mail

Coordinates schedules and organizes activities such as meetings, and department activities for all members of the department

Initiates and maintains department files of case records, correspondence, reports and resources

Deals discreetly with sensitive confidential information contained in minutes, letters, reports, and other documents

Initiates and develops special projects including department/director presentations, workshops and mass mailings

Oversees office management and maintenance for the department

Anticipates maintenance, equipment, and supply needs