BruntWork ยท 1 day ago
Executive Assistant & Operations Coordinator (SEDP)
United States
Full-time
Remote
Mid LevelBruntWork is a thriving electrical services business seeking an organized and tech-savvy Executive Assistant & Operations Coordinator. The role involves supporting the Managing Director, streamlining operations, and enhancing overall efficiency to facilitate the company's growth.
AnalyticsCustomer ServiceDigital MarketingInformation TechnologyMobile AppsOutsourcingSalesSEOSoftwareVirtual Assistant
Responsibilities
Manage the Managing Director's daily schedule, prioritize urgent tasks, and provide comprehensive administrative support
Triage and manage the Managing Director's email inbox and dictated tasks, ensuring high-priority communications are actioned promptly
Provide daily and weekly summaries of work completed and in-progress to key team members
Handle overflow inbound customer calls and acknowledge email inquiries, directing them to the appropriate team
Create initial job and quote entries in Simpro, gather necessary documents, and follow up on issued quotes
Communicate proactively with clients to set realistic expectations for service and quote timelines
Chase incomplete job notes from field staff to facilitate timely invoicing and job progression
Manage Simpro alerts, licenses, asset records, and reoccurrences, generating weekly operational reports
Develop and document Standard Operating Procedures (SOPs) in SharePoint to enhance operational consistency
Maintain and update existing compliance documentation, ensuring timely updates
Provide support for financial administration by importing receipts into Xero for reconciliation
Assist with digital presence by updating website content (e.g., images, text) as needed
Qualification
Required
Proven experience in an administrative support or executive assistant role, preferably within a trades or service-based industry
High proficiency with business software, including Microsoft 365 (SharePoint, Teams, Forms), Xero, and ideally Simpro
Exceptional organizational skills with a strong attention to detail and ability to manage multiple priorities
Proactive and adaptable work ethic, comfortable taking initiative and working autonomously
Excellent written and verbal communication skills, capable of professional client interaction and drafting clear documentation
Tech-savvy with an interest in leveraging technology (e.g., AI tools) for process improvement
Ability to transcribe voice notes and manage digital communication effectively
A commitment to maintaining confidentiality and handling sensitive information with discretion
Company
BruntWork
BruntWork builds cost-effective, efficient and scalable operational teams for businesses wanting to grow fast and effectively.
Founded in 2020
5001-10000 employees
Funding
Current Stage
Late StageRecent News
2026-01-06
2025-11-20
2025-11-07
Company data provided by crunchbase