Pregnancy Center West · 1 day ago
Contract Event Coordinator
Cincinnati, OH
Full-time, Contract
Hybrid
Mid Level
$10K/yr - $10K/yrPregnancy Center West is a faith-based, pro-life nonprofit serving women and families in crisis pregnancies. They are seeking a highly organized, detail-oriented Contract Event Coordinator to plan and execute three major fundraising events in 2026, including a banquet, golf outing, and luncheon.
Health CareNon ProfitWomen's
Hiring Manager
Linda Trenn
Responsibilities
Create detailed timelines, checklists, and event run sheets
Coordinate venue logistics: room layout, A/V, décor, setup, and teardown
Manage catering, rental equipment, volunteer needs, and transportation
Ensure every event reflects the mission, values, and brand of the organization
Secure and maintain relationships with event vendors (venues, caterers, A/V teams, florists, photographers, etc.)
Communicate with sponsors on materials, deadlines, and event-day details
Track vendor contracts, invoices, and deliverables
Oversee guest registration, ticketing, and communications
Coordinate with donors, sponsors, and VIPs as needed
Ensure smooth guest flow and check-in processes
Work closely with the Executive Director and Development Director to meet fundraising goals and event objectives
Assign and direct volunteers for setup, guest assistance, and teardown
Attend planning meetings and provide regular progress updates
Serve as onsite point person for each 2026 event
Manage setup, timeline execution, and volunteer coordination
Troubleshoot issues quickly and professionally to ensure a seamless event
Qualification
Required
Proven experience planning nonprofit, corporate, or fundraising events
Exceptional organizational and communication skills
Ability to multitask and meet deadlines
Professional, polished, and mission-aligned
Self-starter with strong attention to detail
Must be available for all event dates and planning meetings
Company
Pregnancy Center West
Pregnancy Center West offers free pregnancy services, parenting classes, and counseling, adhering to Catholic teachings.
Founded in 1981
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase