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HiEmployment Staffing Services · 2 days ago

Administrative Assistant - Operations Department

Kapolei, HI

Contract

Onsite

Mid Level

$30/hr - $30/hr

3+ years exp

HiEmployment is seeking an Administrative Assistant to support their Operations department. The role involves performing complex administrative functions such as payroll processing, cost recording, and maintaining departmental records, while utilizing various information systems.

ConsultingHuman ResourcesRecruiting

Growth Opportunities

Responsibilities

Maintains up-to-date department records, manuals, policies, procedures

Manuals include but are not limited to 12-hour work rules, Barge Harbor Operations, DOT Operations, etc

Creates requisitions and helps to expedite invoice payment process by creating service entries and communicating information to vendor/contractor

Monitors Operation’s cost center budget, actuals versus budget, researches and reconciles posting discrepancies, analyzes data, and produces reports

Prepares and distributes, upon review and approval, departmental communications. Prepares presentation and report materials as required. Gathers data and generates reports such as time-off reports, overtime usage reports

Assists with training scheduling and recordkeeping as required

Schedules meetings, reserves meeting rooms, handles other arrangements such as overheads, projector, flip charts, food and beverages, etc. Records, transcribes, and distributes meeting minutes

Maintains appropriate levels of office supplies and other materials

Coordinates travel arrangements and prepares expense reports

Serves as backup for other departments as requested

Maintains accurate and timely sick leave, vacation, and other time tracking systems

Participates in annual oil spill drill

Other duties as required and requested