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Inside Higher Ed · 5 days ago

Executive Assistant II (HS)

Columbus, OH

Full-time

Onsite

Mid Level

4+ years exp

Inside Higher Ed is part of The Ohio State University, and they are seeking an Executive Assistant II to support the Chief Operating Officer of The James Cancer Hospital. The role involves managing administrative operations, maintaining professional image, and acting as a liaison for the COO.

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Responsibilities

Manage and provide lead administrative support to the Chief Operating Officer of The James Cancer Hospital and Solove Research Institute

Support the efficient operations and professional image of the COO’s office

Serve as a primary team member supporting the daily executive administrative needs of the COO

Serve as an initial point of contact with board members, executive leaders across the OSUCCC-James, The Ohio State University and Wexner Medical Center, donors, government and community leaders, and faculty, staff, and learners across the University

Review and process confidential and critical information in support of administrative activities

Assess level of priority in determining urgency

Schedule appointments and coordinate meetings and engagements for the COO’s calendar

Compile, prepare and prioritize daily materials needed to facilitate the efficient and effective use of the COO’s time

Assess inquiries and concerns directed to the COO’s office, assess course of action and delegate to appropriate person to handle

Convey directives and critical information to other senior executives, faculty, and staff

Coordinate, prepare and review a wide range of written materials for the COO, including agendas, itineraries, presentations, correspondence, letters, and memos

Review documents requiring the COO’s signature or response to ensure compliance with current administrative policy

Make travel arrangements and process expense reimbursements

Coordinate special projects as directed

Qualification

Senior administrative supportComplex schedulingAttention to detailProblem-solvingSound judgmentPrioritization

Required

Bachelors degree or equivalent experience

Four years' of senior administrative support experience including knowledge and experience in managing complex scheduling and impeccable attention to detail

Sound judgment and the ability to prioritize

Ability to define problems, collect data, establish facts, draw conclusions and recommend appropriate action