Saint Ignatius High School · 3 days ago
Executive Administrative Assistant and Operations Coordinator for the Welsh Academy
Cleveland, OH
Full-time
Onsite
Mid, Senior Level
$55K/yr - $65K/yr
5+ years expSaint Ignatius High School's Welsh Academy is seeking an exceptional individual to join their team as an Administrative Operations Coordinator. This role combines responsibilities as an Executive Assistant to the Principal, Administrative Assistant to educators, and Operations Coordinator for a mission-driven middle school.
Education
Responsibilities
Communicate the Guiding Principles of the Welsh Academy through interactions with prospective families, Welsh and Saint Ignatius Community Members, and community members of Greater Cleveland
Draft and edit Parent Square communications, articles, reports, and presentations, and transcribe meeting notes
Support the Principal in scheduling, day-to-day and long-term management of meetings and projects
Serve as the primary point of contact with student transportation companies
Act as a member of the Welsh Academy School Safety and Security Team
Generate and mail report cards, progress reports, and transcripts in collaboration with the Technology Team
Maintain and update student records including biographic, schedule, test score, grade and transcript information
Maintain assigned projects for the purpose of completing activities, admitting and retaining students, facilitating school programs, managing building usage and/or delivering services in a timely fashion
Maintain daily attendance reports for the building and State of Ohio
Manage phone, email and postal mail inquiries and appropriately respond
Support the logistics of Welsh Academy events
Assess students and coordinate with the school nurse concerning student medical documentation and care
Create in a bilingual manner, a welcoming, friendly, helpful environment and provides high quality service and assistance to all students, parents, teachers, staff and visitors
Lead family communications through the ParentSquare Portal
Work with families to help support them in the transition to the academy
Assist in preparation and updates of the annual calendar
Compile data for the purpose of preparing reports and responding to various inquiries for the purpose of complying with financial, legal, and administrative requirements
Prepare faculty substitutions and stipends for Principal and Finance Office approval
Organize purchase approvals for the Principal with Finance Office
Work with school personnel to prepare approved orders for purchase
Work with vendors to purchase and manage student uniform inventory
Undertake other responsibilities as assigned
Qualification
Required
A core belief in the mission and guiding principles of The Welsh Academy in addition to the works of and teachings of St. Ignatius of Loyola
Experience in the development and support of a school culture in which faith-formation is primary
Experience working successfully with students, families, and colleagues of diverse backgrounds
A high level of self-motivation, enthusiasm, and a high degree of self-awareness
A high level of organization and attention to detail
An understanding of community resources as well as experience cultivating community and family relationships
Advanced knowledge of CRMs, Microsoft Office, GoogleDocs, and database management
A high level of confidentiality
Willingness to engage in personal education and faith development
Collaborative spirit, innovative approach, reflective in nature, positive and engaging energy
Ability to maintain focus and complete tasks regardless of frequent interruptions
Ability to disseminate information clearly and concisely
Excellent communication skills (oral and written) in English and Spanish
Strong knowledge of standard front office procedures and operations, including proper telephone and e-mail etiquette
Openness to growth
A minimum of an Associate's Degree in Education, Business Administration, Communications/Marketing or other related fields
Bilingual, proficiency required: reading, writing, and verbal communication in Spanish
Five or more years of work experience
Benefits
Excellent benefits
Company
Saint Ignatius High School
Saint Ignatius High School educates students to be open to growth, intellectually competent, religious, love, & social justice.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Patti Walcutt, CPA
Vice President Administration and Chief Financial Officer
Jerry Skoch
Vice President & Chief Mission Officer
Recent News
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