Inside Higher Ed · 2 days ago
Vital Statistics Records Assistant
Columbus, OH
Full-time
Onsite
Entry Level
1+ years expThe Ohio State University is a leading educational institution, and they are seeking a Vital Statistics Records Assistant. This role involves managing medical records and ensuring compliance with hospital policies while supporting Medical Information Management operations.
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Responsibilities
Assembles birth certificate packets and delivers them to the nursing stations on Labor and Delivery, and Postpartum units
Interviews new mothers to facilitate completion of the birth worksheet (may include weekends and holidays)
Facilitates completion of the paternity affidavits for the Central Paternity Registry
Notarizes paternity affidavits
Completes Vital Statistics Worksheets by abstracting mothers’ risk factors, infections, procedures, and complications and abstracting babies’ vaccinations, risk factors, and anomalies from IHIS
Types birth certificates in OVRS (ODH’s Integrated Perinatal Health Information System)
Audits and proofreads birth certificates before certifying
Prints a complete and final copy of each birth certificate and worksheet and scans into OnBase
Certifies each birth certificate and submits it electronically to the Columbus Health Department
Preps and mails paternity affidavits to Central Paternity Registry
Interacts with Columbus Health Department & Ohio Department of Health staff for questions regarding birth certificate process
Coordinates submission of homebirth paperwork to the Ohio Department of Health
Generates proof of birth documents when requested
Complete productivity worksheets on daily basis and submits to manager
Retrieves departmental mail and answers phones
Organizes, boxes, and labels paper loose for storage
Requests charts from offsite storage
Investigates and researches issues
Opens and sorts incoming mail
Performs cleaning and maintenance on scanners
Provides cross coverage of other positions
Other duties or special projects as assigned
Qualification
Required
One year experience (1000 hours course work or training) in customer service or communications, including analyzing & interpreting information
6 mos. experience (600 hours training) in operation of computer and related peripheral equipment
3 mos. experience (300 hrs course work) in information research & analysis
Able to move a stack of medical records (not more than 25 pounds) from one location to another
Ability to walk or move around campus for 75% of time worked on daily basis
Able to enter and research data from a computer keyboard
Able to accurately type 25 words per minute
Able to use terminal digit system and alphabetize work
Able to communicate clearly with contacts as noted above, both in-person and on the telephone
Able to concentrate and pay attention for periods of time up to 4 hours to perform such tasks as filing loose material or assembling medical records
Able to respond to emergency situations and announcements
Preferred
3 mos. experience (300 hrs course work) in supervision management
3 mos. experience (300 hours course work) in interviewing
Company
Inside Higher Ed
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2022-01-10Acquired
2006-08-31Series Unknown
Leadership Team
Stephanie Shweiki
Director, Foundation Partnerships
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