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City of Somerville · 1 day ago

Records Clerk-Part Time

Somerville, MA

Part-time

Onsite

Entry Level

$23.89/hr - $23.89/hr

1+ years exp

City of Somerville is seeking a Records Clerk to support the police records function. The role involves handling public inquiries, maintaining police records, and ensuring accurate data management within the department.

Communities

Responsibilities

Provides support and assistance to police personnel, the public and other organizations and agencies regarding police records; provides information regarding police activities, operations and records to the public, Police Department personnel and other agencies

Performs a variety of tasks associated with maintaining accurate Police records in various databases; prepares various printouts for police staff as necessary; inputs data regarding cases, incidents and other related matters into the computer; verifies information on reports

Collates and files a variety of reports, records, information and paperwork

Maintains police records filing system; prepares photocopies; distributes material as appropriate

Accepts and accounts for fees received

Inspects police reports for accuracy and completeness of information; enters information into computer; verifies and completes information as necessary

Works with accident reports; prepares reports summarizing information received over a standard period of time

Responds to inquiries for information or requests for reports

Answers the phone and directs calls; works with customers at service counter; responds to inquiries for information; distributes reports

Assisting with Lobby Customers

Any other duties or responsibilities given to them by the Division Commander, Commander of Field Operations, or the Chief of Police

Qualification

Data processingRecord managementOffice proceduresCommunication skillsCustomer serviceBasic accountingOrganizational skillsConfidentiality

Required

High School diploma or equivalent and year of related experience is required

Thorough working knowledge of office procedures and machines

Working knowledge of state regulations and laws

Ability to meet and deal with the public effectively and appropriately

Ability to handle problems and emergencies effectively

Ability to communicate clearly, both orally and in writing

Ability to operate a computer

Ability to maintain confidential information

Ability to maintain, manage, and organize records

Ability to deal appropriately with City employees, City officials, and the public

Excellent organizational skills

Excellent data processing skill in the use of personal computers and office software including word processing, database, internet and spreadsheet applications

Basic familiarity with municipal accounting practices

MA Criminal Offender Record Information (CORI) clearance

Completion of Conflict-of-Interest Law Education training for municipal employees

Benefits

4 weeks annual vacation for non-union positions. Union positions vary by contract. Please note, police officers are members of the SPEA union. Public Health Nurses are part of Union A (SMEA).

Medical insurance through the Group Insurance Commission (GIC) - 80% of premium costs paid by City

Dental coverage low and high plans through Cigna

Vision care through Vision Service Plan (VSP)

Long term disability through Sun Life

Group and voluntary life insurance through Boston Mutual

Health Care and Dependent Care flexible spending through Benefit Strategies

Deferred compensation plans through a choice of three vendors

Free, confidential services through the Employee Assistance Program (EAP) provided by E4Health

Annual cancer screening & wellness release

Somerville Retirement Pension System

Tuition reimbursement

MBTA pass program