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UPMC · 23 hours ago

Administrative Assistant - Associate - Department of Surgery

Pittsburgh, PA

Full-time

Onsite

Entry Level

1+ years exp

UPMC is hiring a full-time Administrative Assistant - Associate to support their Breast Surgical team. This position will be responsible for managing calendars and administrative tasks to support the clinic, while also providing general administrative support to the department.

BiotechnologyHealth CareHospitalMedical

Responsibilities

Under direct supervision, provides general administrative support to a department or group of professionals

Orders office supplies and maintains office equipment

Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions)

Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head)

Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities

Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information

Answers, screens, and routes incoming calls and messages. Responds to routine questions

Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes)

Greets, screens, and directs visitors to appropriate staff member