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State of Florida · 1 week ago

FISCAL ASSISTANT I - 64062396

Spring Hill, FL

Full-time

Onsite

Entry Level

$35K/yr - $35K/yr

1+ years exp

The State of Florida is seeking a Fiscal Assistant I to support the Department of Health. This role involves independent fiscal and billing duties, including processing medical and dental billings, managing invoices, and assisting with contract administration.

Government Administration

Responsibilities

Involves independent fiscal and billing duties

Responsibilities include medical and dental billings to appropriate parties: Medicaid, Medicare, Third Party and Dental

Posting payment to medical and dental accounts

Has computer access to the Health Management System (Hl,4S)

Adheres to DOH-Hernando Confidentiality and Security policies and procedures

Purchases and manages office supplies for all staff except Medical and EH

Serves as a back-up purchaser to Medical and EH

Reviews and processes all DOH-Hernando invoices for payment following established procedures

Ensures and follows up ensuring prompt payment of all invoices within state guidelines

Reviews Statements and invoices from vendors, to ensure ending balances are accurate per DOH-Hernando records and researches any discrepancies

Ensures Purchasing Card charges are process and accurate in WORKS system

Completes monthly purchasing card reconciliations as requested by Tallahassee p-card office

Coordinates with vendors and staff members in the resolution of problems and questions to process payments

Assists with development, performs contract-related research, preparing reports, and presenting recommendations to management

Assists with contract administration, management, monitoring responsibilities, evaluating contractor performance and inform management of issues with service delivery

Reviews, approves deliverables, processes invoices for payment in a timely manner

Maintains complete, comprehensive, current, and well-organized contract files

Evaluates contract effectiveness and recommending improvements to the ensure optimum service

Prepares close-out reports upon contract termination, identifying the results of contracted objectives and performance

Serves as a back-up in creating deposits for the bank as well as balance all deposits from all departments in both Spring Hill and Brooksville CHDs

Load deposits into the FLAIR system/FL Palm

Ensure all deposits are entered within 5 calendar days and take all deposits back to the departments that are out of balance

Scan in all checks and money orders in the proper deposit date

Once all paperwork received from the bank, scan the entire day’s paperwork into the online system, ensuring we keep paper records in accordance with records retention policies

Any non-compliance will be listed on the weekly Outstanding Deposits Report issued by Central Office and will be rectified within 48 hours

Serves as a back-up employee responsible to accurately keep inventory of cell phones

Order supplies/equipment as needed

Mailings/Delivery of mail & inventory ordered

Logs payments within 24 hours of receipt, run postage for packages, dispense to correct party, provides accurate documentation to AP for items received as required following DOH policies and procedures

Serves as back up as necessary to provide general information as requested by clients

Responsible for making appointments, reviewing proper computer screens to determine availability of appointments and selecting the most desirable time and date

Cancels appointments as requested by client or clinic changes

Providing general information and resources to our community as needed/requested

Serves as a back up to client services as necessary

Interviewing all clients for the purpose of obtaining pertinent information as appropriate

Utilizing J-Tech as an electronic client sign in flow system

Screens and schedules client’s appointments for all medical health clinics

Assists in preparing clients' medical records for scheduled clinic visits

Obtaining documentation of accurate demographic information in the proper computer screens upon intake

Scanning necessary documents such as Photo lDs, custodial papers, Court Orders, required signature pages per policy and procedures

Responsible for making appointments and cancelling appointments as requested by client and/or clinic changes

Prepares clinic encounter in advance with client information, appropriate forms, and insurance documentation for types of service

Answers telephone for incoming calls

Attends all meetings and mandatory trainings

Serves as back up to Chief Deputy Registrar

Duties include but are not limited to answering questions, preparing copies of birth and death certificates, reviews, inspects for errors, legibility, required signatures and signs Death, Fetal Death forms that are not completed in EDRS

Authorizes, certifies, and documents certificates for issuance

Responsible for making local file copies of original certificates, mailing original certificates to Office of Vital Statistics in Jacksonville

Files burial transit permits according to date of death

Confirms eligibility and issues birth certificates and death certificates using the e vitals system

Attends all meetings and mandatory trainings

Other related duties as required

Attends and participates in staff meetings, in-service, training seminars, and other professional and staff development activities

Qualification

Accounts ReceivableAccounts PayableHealth Management SystemBasic ArithmeticData EvaluationEffective CommunicationOrganizational Skills

Required

Must have one or more years of experience working in an office setting

Must have at least one year of Accounts Receivable or Accounts Payable

Knowledge of the principles and techniques of effective communication

Knowledge of office procedures and practices

Knowledge of basic arithmetic

Ability to deal with the public in a tactful, courteous, and effective manner

Ability to speak clearly and correctly

Ability to listen effectively

Ability to record and evaluate data relating to applicant employment or assistance for health care or community services

Ability to understand and apply applicable rules, regulations, policies, and procedures relating to applicant employment, or assistance for health care or community services

Ability to review data for accuracy and completeness

Ability to organize and maintain filing systems

Ability to perform basic arithmetical calculations

Ability to plan, organize and coordinate work assignments

Ability to communicate effectively

Ability to establish and maintain effective working relationships with others