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Compass Management & Consulting · 2 days ago

Scientific Publications Manager

United States

Full-time

Remote

Mid, Senior Level

Compass Management & Consulting, Inc. (CMC) provides tailored management and communications services for medical and healthcare organizations. The Scientific Publications Manager leads the management and execution of publications and scientific meeting abstract programs, ensuring clear communication and high-quality deliverables across multiple stakeholders.

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Responsibilities

Own and manage the full abstract submission and delivery process for client scientific meetings from launch through publication and post-meeting wrap-up

Develop and maintain the master abstract project plan (milestones, decision points, deadlines, dependencies, and risk flags) aligned to meeting and publication timelines

Coordinate and configure the abstract management portal (requirements gathering, setup, testing/UAT, launch readiness, ongoing support, and troubleshooting) in partnership with IT and/or the platform vendor

Create and maintain submission guidelines, author instructions, reviewer instructions, scoring rubrics, conflict-of-interest requirements, and standard communications (templates for confirmations, reminders, result notifications, and presenter instructions)

Lead committee and reviewer management: recruit/onboard where applicable, manage assignments, monitor progress, triage issues, and ensure on-time completion of reviews and decisions

Facilitate program committee workflows for selection, acceptance/decline, scheduling inputs, award designations, and presenter management

Coordinate with internal events/meeting teams to support programming outputs (session building inputs, speaker/presenter communications, AV/format requirements, slide/poster policies, onsite poster logistics as applicable)

Partner with the Communications/Marketing team to support abstract call promotion (messaging, audience segmentation, key dates, web/email/social deployment, and performance tracking)

Manage post-decision deliverables and data outputs: accepted abstract lists, presenter rosters, disclosures, learning objectives, program metadata, and export files for apps, websites, printed materials, and badges as needed

Coordinate publication of abstracts (e.g., abstract supplements/proceedings) including file specifications, proofing, editorial checks, permissions, deadlines, and publisher handoffs

Conduct post-meeting debriefs, document lessons learned, and recommend process improvements to strengthen timeliness and quality year over year

Serve as staff liaison to assigned publications/communications committees and scientific/program committees (as applicable)

Prepare meeting materials (agendas, minutes, action-item trackers) and contribute to board/committee reporting

Communicate proactively and diplomatically with volunteer leaders, reviewers, authors, and vendors to keep decisions and timelines on track

Establish repeatable workflows, timelines, and trackers to support multiple concurrent deliverables across clients

Maintain and drive editorial calendars, production schedules, deadlines, and status reporting for journal-related communications

Coordinate recurring touchpoints (check-ins, timeline reviews, agenda prep, action-item follow-up)

Ensure publication deliverables align with client goals, brand standards, and contractual/operational expectations

Coordinate publication-related web content updates, eblasts, and distribution steps with the internal Communications and IT team

Maintain a centralized library of assets, templates, FAQs, and institutional knowledge for assigned clients

Identify workflow improvements, automation opportunities, and tool enhancements to strengthen on-time delivery and stakeholder experience

Qualification

Abstract ManagementEditorial JudgmentProject ManagementMicrosoft OfficeScholarly PublishingRelationship ManagementProcess ImprovementCommunication Skills

Required

Bachelor's degree in communications, journalism, English, marketing, science/health communications, or a related field (or equivalent professional experience)

Demonstrated experience managing complex, deadline-driven programs with many stakeholders; abstract management, conference programming, or scholarly publishing experience strongly preferred

Strong project management skills and ability to manage multiple concurrent timelines with clear prioritization and organization

Demonstrated editorial judgment and quality control expertise, including the ability to proofread, fact-check, and ensure consistency across communications and publication materials

Working knowledge of style guides and brand/voice standards, with experience ensuring adherence, managing version control, and navigating multi-step review/approval workflows

Ability to create and maintain templates, checklists, and process documentation to improve quality, consistency, and efficiency and reduce rework

Ability to collaborate effectively with internal teams, volunteer committees, and external vendors; comfortable driving follow-up and facilitating decisions

Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and comfort learning new platforms/tools

Must be able to work remotely on an Eastern Time Zone schedule

Preferred

Hands-on experience with abstract management platforms and workflows (submission configuration, reviewer assignment, scoring, decision support, bulk communications, and exports)

Experience working with scholarly journals, publishers, editorial boards, or peer-review ecosystems

Experience reviewing structured scientific content and program outputs for accuracy and completeness (e.g., titles, author lists, affiliations, disclosures, and other required fields) in alignment with client policy and publication requirements

Comfort working with data exports and quality control across lists/rosters (e.g., authors, affiliations, disclosures)

Knowledge of accessibility and inclusive communications best practices

Benefits

100% employer-paid medical insurance (base plan) for employees

Short-Term Disability (STD) and Long-Term Disability (LTD) coverage

Dental and Vision Insurance: CMC pays 50% of employee premiums

Life Insurance: Employer-paid life insurance coverage equal to 2x annual salary, with options to purchase additional coverage and add eligible family members

401(k) Retirement Plan: Employer match of 50% up to 6% of employee contributions

Paid Time Off (PTO) (details provided during the interview process/on offer)

Comp time for travel occurring over Friday/Saturday/Sunday nights

Fully remote work environment