Trinity Health · 21 hours ago
Senior Secretary - Glen at Hiland Meadows
Queensbury, NY
Part-time
Onsite
Mid, Senior Level
$18.50/hr - $24.66/hr
2+ years expTrinity Health is a healthcare organization, and they are seeking a Senior Secretary to provide high-level administrative support to the Plant Manager. This role is critical for ensuring the efficient operation of the facilities department and involves maintaining work order processes, coordinating schedules, and managing compliance documentation.
DeliveryHealth Care
Responsibilities
Facilities Operations and Maintenance Support; direct, hands-on administrative support for the core work of the Plant Manager (e.g., coordinating work orders, vendors, and projects)
Track work order requests (using TMS software) for both routine maintenance and urgent repairs
Coordinate, schedule and confirm appointments with external vendors, contractors, and service providers for maintenance, repairs, and inspections
Process, code and track facility-related invoices, purchase orders (POs), and billing, ensuring accurate cost allocation against budgets
Assist the Plant Manager in organizing and monitoring small-scale facility projects, including renovations/apartment refurbishments
Assist the Plant Manager with timesheet edits and payroll processing
Maintain and update Key Fobs for new residents and employees
Information and Compliance Management; organizing, maintaining, and reporting essential data, documents, and records necessary for legal, safety, and financial compliance
Develop and maintain comprehensive physical and electronic filing systems for all facility records, including blueprints, permits, safety inspections, maintenance logs, and asset lists
Ensure all necessary facility documentation is up-to-date and easily retrievable to ensure NYS Dept. of Health Compliance regulations
Working with the Plant Manager, draft correspondence, specifications and standard operating procedures (SOPs) related to facility operations
Monitor vehicle NYS Inspections, insurance cards, vehicle registrations and maintenance records
Administrative and Communication Liaison; Handling general administrative tasks, managing schedules, and serving as primary communication point for the Maintenance department
Manage the Plant Manager's calendar, Security schedule and Maintenance On-Call schedule, schedule meetings, and prepare necessary materials for department and contractor meetings
Serve as the first point of contact for internal staff and external parties contacting the maintenance department, efficiently screening and directing calls/inquiries
Handle general clerical duties such as mail distribution, ordering office supplies and facility-specific supplies/materials
Communicate with the Sales and Marketing Team, Plant Manager and Housekeeping regularly to update/maintain refurbishment spreadsheet to ensure timeliness of apartment turnaround for new move-ins
Qualification
Required
High School Diploma
Minimum of 2-3 years' experience in a related field required
Excellent customer service skills
Demonstrated organizational skills
Experience with billing/payment processing
Knowledge of Microsoft Office Suite (word, excel, outlook) a must
Preferred
Associate degree preferred
Preferably in building trades or property management company
Company
Trinity Health
Trinity Health is one of the largest multi-institutional Catholic health care delivery systems in the nation.
10001+ employees
H1B Sponsorship
Trinity Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (9)
2024 (12)
2023 (10)
2022 (9)
2021 (7)
2020 (14)
Funding
Current Stage
Late StageTotal Funding
$0.02MKey Investors
Centers for Disease Control and Prevention
2025-10-17Grant· $0.02M
Leadership Team
Dan Drake
Trinity Health PACE President and CEO
Eileen Coogan
Pres/CEO Allegany Franciscan Ministries
Recent News
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