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Bulletproof, a GLI Company · 2 months ago

Administrative and Accounting Assistant

Cheyenne, WY, USA

Full-time

Onsite

New Grad, Entry Level

$18/hr - $25/hr

Bulletproof, a GLI Company, is focused on helping government clients solve complex problems. The Administrative and Accounting Assistant will support the Back Office, Accounting, and Executive Teams by managing administrative tasks, resolving discrepancies, and ensuring efficient operations.

EducationInformation ServicesInformation TechnologySoftwareTraining

Responsibilities

Executes routine and ad-hoc projects or tasks

Management of individuals’ calendars

Knowledge of expense reporting and review

Accounting support with data entry, accounts payable, and accounts receivable

Establishes priorities and resolves problems for administrative projects or tasks

Composes and drafts documents, including correspondence and reports

Maintains, modifies, and ensures accuracy of content for various assignments or tasks

Processes a variety of transactions for operations, accounting, and delivery teams

Researches, identifies, and resolves discrepancies, as needed

Answers telephone, mail, and e-mail correspondence, providing general information and taking messages, as needed

Answers operations and delivery questions and directs individuals to the appropriate party, as necessary

Mailings, shipping, and office organization

Organizes and prioritizes large volumes of information

Ensures accuracy and timeliness of all work performed

Handles confidential and non-routine information in a professional manner

Works independently and within a team on various projects

Performs in-office duties like cleaning, organizing, and restocking of items

Performs other duties as assigned

Qualification

Microsoft WordMicrosoft ExcelMicrosoft OutlookMicrosoft PowerPointCustomer serviceEnglish communicationSpanish communicationInterpersonal skillsAttention to detailOrganizational skillsConfidentiality

Required

Must have a high school diploma or equivalent

Must have a valid driver's license

Proficiency in Microsoft Word, Excel, and Outlook is required

Must have a working knowledge of Microsoft PowerPoint

Must have excellent customer service and interpersonal skills

Must be able to work independently and with minimal supervision

The ability to handle confidential information is required

Must have a high comfort level interacting with executives, clients, and colleagues

Must have the ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position (ability to read, write, speak, understand, and communicate in Spanish as well is helpful)

Must have the ability to communicate, both orally and in writing, with internal and external parties

Must have the ability to handle and organize multiple projects and deadlines

Must demonstrate a high degree of attention to quality, details, and accuracy

Must be able to work outside of regular business hours, as needed

Must have the ability to work at a computer for extensive periods of time

Must have the ability to read (both paper and computer screen) for extensive periods of time

Must have the ability to listen to and speak with internal and external parties on the telephone for extended periods of time

Must have sufficient hand, arm, and finger dexterity to operate a computer keyboard and other Company equipment

Must be available from 8:00 am – 5:00 pm Monday through Friday in office; this is not a remote or hybrid position

Must be available to travel when necessary, very minimally

Must be able to lift boxes that exceed up to 20lbs

Benefits

Comprehensive Health & Dental Insurance

100% Paid Life Insurance

20 Days Paid Time Off (Per Year)

Paid Holidays

401K Savings Plan with 100% match up to 3% of your salary

Anniversary Reward Bonus

Stipend and Paid Time for Professional Development

Paid time to volunteer in your local community

Premium subscription to the Calm App

Company

Bulletproof, a GLI Company

Headquartered in Canada with locations across the US and around the globe, Bulletproof’s ultimate goal is to help your organization reduce IT, security, and/or compliance complexities.

Founded in 2000