Apply on Employer Site

Texas Department Of Criminal Justice · 23 hours ago

Administrative Assistant IV - Mail Room Supervisor - Sanchez Unit (028142)

United States-Texas-EL PASO

Full-time

Onsite

Mid Level

3+ years exp

The Texas Department Of Criminal Justice is seeking an Administrative Assistant IV to oversee mail room operations. This role involves providing administrative support, supervising staff, and ensuring compliance with mailroom policies and procedures.

Government Administration

Responsibilities

Participates in the planning and execution of mail room operations; interprets and disseminates information concerning mailroom policies and procedures; inspects and distributes inmate correspondence, publications, books, and packages; and maintains records and files of inmate correspondence and mail room activities

Issues postage and writing materials to indigent inmates and maintains related records; reviews and processes denials and handling of contraband; and responds to inmate questions, complaints, and requests regarding correspondence

Compiles and reviews data and prepares reports; performs data searches and retrieval of inmate’s location and status; develops and maintains filing, record keeping, and records retention; and maintains logs of inmate special, legal, and media mail

Provides assistance answering and routing telephone calls and taking messages; and provides liaison with the Mail System Coordinators Panel (MSCP) in interpreting correspondence rules

Supervises the work of mail room administrative support and technical program staff

Performs a variety of marginal duties not listed, to be determined and assigned as needed

Qualification

Customer serviceMail room operationsSupervisionRecord keepingOffice practicesUSPS regulationsInterpretation of rulesSpanish translationCommunication skills

Required

Graduation from an accredited senior high school or equivalent or GED

Three years full-time, wage-earning customer service, clerical, administrative support, technical program support, correctional unit operations, criminal justice, or mail room operations experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience

Knowledge of the United States Postal Service regulations

Knowledge of office practices and procedures

Skill to communicate ideas and instructions clearly and concisely

Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public

Skill to interpret and apply rules, regulations, policies, and procedures

Skill to prepare and maintain accurate records, files, and reports

Skill to supervise others

Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 15-44 lbs., perceive depth, operate a motor vehicle, and operate motor equipment

Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane

Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, cart, dolly, and automobile