Apple · 2 days ago
Product Design Administrative Assistant
Cupertino, California, United States
Full-time
Onsite
Mid Level
$35.98/hr - $53.98/hr
3+ years expApple is a leading technology company known for its innovative products and commitment to excellence. They are seeking an Administrative Assistant to support a Senior Director and teams in Product Design, requiring a highly organized individual who excels in a fast-paced engineering environment and possesses exceptional interpersonal skills.
AppsArtificial Intelligence (AI)BroadcastingDigital EntertainmentFoundational AIMedia and EntertainmentMobile DevicesOperating SystemsTVWearables
Responsibilities
Proactively manage complex daily calendars, demonstrating flexibility and problem-solving skills to adapt to rapidly changing needs and last-minute requests
Coordinate all aspects of domestic and international travel, including booking, accommodations, and transportation, while ensuring adherence to company travel policies and processing expense reports
Coordinate a variety of internal events to foster team morale and communication, including off-site meetings, team-building activities, organization-wide meetings (e.g., all-hands meetings, product launches and office relocations)
Serve as the primary point of contact for the Facilities team, proactively troubleshooting building-related issues, coordinating maintenance and repairs, escorting visitors, and managing Secure Access protocols to ensure a safe and efficient work environment. Overall, acting as the office floor liaison, communicating important information to team members
Manage office operations, including coordinating domestic and international shipments, ordering and stocking office supplies and accessories, initiating purchase orders, and managing space planning and seating/office requests for the team to optimize workspace utilization
Ensure a smooth onboarding experience for new employees by proactively ordering necessary equipment, ensuring readiness on Day 1, and providing comprehensive training on team processes and procedures
Manage multiple projects simultaneously in a fast-paced environment, prioritizing tasks, adhering to strict deadlines, and maintaining meticulous attention to detail and accuracy
Handle sensitive and confidential information with the utmost integrity, discretion, and secrecy, adhering to strict company policies and procedures and maintaining employee privacy
Collaborate effectively with other administrative team members to develop and implement consistent standards and best practices for the organization, promoting efficiency and consistency across teams
Contribute to a positive, productive, and respectful work environment by consistently demonstrating strong emotional intelligence, diplomacy, and communication skills in all interactions, fostering positive relationships and resolving conflicts effectively
Ability to provide backup and support to other administrative staff as needed
Qualification
Required
3+ years experience supporting daily schedules, travel, task management, facilities, teleconferencing, events management, purchasing, and day to day operations
Experience managing calendars for internal and external attendees to ensure smooth day-to-day events are in line with business priorities
Excellent written and verbal communication, comfortable communicating with senior executives and their teams
Very organized, has an exceptional response rate and flexibility to be available outside of business hours on occasion
Ability to receive and act upon feedback to continuously improve processes and enhance efficiencies
Preferred
AA or BA/BS degree
5+ years experience in a corporate environment supporting leaders
Proficient in macOS and iCal
A proactive, forward-thinking individual who successfully manages multiple requests and projects simultaneously, maintaining a calm demeanor and a constant drive for process improvement
Ability to work independently with a strong work ethic, maintaining the highest level of confidentiality and discretion
Proven ability to meet deadlines, take initiative, and make confident, well-informed decisions
Exceptional organizational skills, attention to detail, and ability to effectively manage multiple tasks in a fast-paced environment
Ability to manage conflict effectively, knowing when to raise issues and when to apply sound judgment
Benefits
Comprehensive medical and dental coverage
Retirement benefits
A range of discounted products and free services
Reimbursement for certain educational expenses — including tuition
Discretionary bonuses or commission payments
Relocation
Company
Apple
Apple is a technology company that designs, manufactures, and markets consumer electronics, personal computers, and software.
10001+ employees
H1B Sponsorship
Apple has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (6998)
2024 (3766)
2023 (3939)
2022 (4822)
2021 (4060)
2020 (3656)
Funding
Current Stage
Public CompanyTotal Funding
$5.67BKey Investors
Berkshire HathawayMicrosoftSequoia Capital
2025-05-05Post Ipo Debt· $4.5B
2025-01-16Post Ipo Debt· $0.31M
2021-04-30Post Ipo Equity
Leadership Team
Tim Cook
CEO
Craig Federighi
SVP, Software Engineering
Recent News
Venrock
2025-12-01
2025-09-25
Mac Daily News
2025-09-25
Company data provided by crunchbase