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Texas Department Of Criminal Justice · 1 day ago

EXECUTIVE ASSISTANT II - Assistant to the Chief Programs Officer - Huntsville (020866)

United States-Texas-HUNTSVILLE

Full-time

Onsite

Entry Level

1+ years exp

Texas Department Of Criminal Justice is seeking an Executive Assistant II to provide highly complex professional assistance to the Chief Programs Officer. The role involves coordinating high-level administrative operations, preparing reports, and communicating policies and procedures effectively.

Government Administration

Responsibilities

Provides administrative and technical assistance; assists in preparing and reviewing reports, statistical and financial analyses, and other documents; conducts research and analysis; reviews administrative practices and programs and assists in formulating policies as appropriate; and provides technical guidance and advice on administrative matters to agency executives, management, and program staff

Assists in planning and preparing correspondence, reports, studies, forms, and other documents; prepares and disseminates information concerning agency policies, procedures, and programs; prepares recommendations and proposed responses; prepares and processes purchases; and assists with budget preparation

Communicates administrative policies, procedures, standards, and methods; plans, organizes, and schedules meetings and conferences; prepares agendas and related documentation; and establishes and coordinates record keeping and filing systems

Coordinates work with agency departments and divisions, other agencies, organizations, legislative staff, and the public; and establishes and maintains liaison with agency staff, other agencies, organizations, legislators, and the public

Performs a variety of marginal duties not listed, to be determined and assigned as needed

Qualification

Microsoft Office SuiteAdministrative support experienceLegislative experienceCriminal justice experienceTechnical problem-solvingCoordination skillsRecord keepingTyping skillsCommunication skills

Required

Bachelor's degree from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE). Major course work in Business Administration, Criminal Justice, or a related field preferred

One year full-time, wage-earning secretarial, administrative support, or technical program support experience

Knowledge of office practices and procedures

Knowledge of local, state, and federal laws, rules, regulations, and statutes relevant to criminal justice and corrections

Skill to communicate ideas and instructions clearly and concisely

Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public

Skill to interpret and apply rules, regulations, policies, and procedures

Skill in administrative problem-solving techniques

Skill in the use of computers and related equipment in a stand-alone or local area network environment

Skill to prepare and maintain accurate records, files, and reports

Skill to review technical data and prepare technical reports

Skill to plan and coordinate meetings

Preferred

Major course work in Business Administration, Criminal Justice, or a related field preferred

Computer operations experience preferred

Legislative or criminal justice experience preferred

Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred

Knowledge of agency and departmental organization structure, policies, procedures, rules, and regulations preferred

Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs

Skill to type 45 words per minute (with no more than 10 errors) preferred