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Texas Department Of Criminal Justice · 2 days ago

Administrative Assistant II - Intake Processing - Woodman Jail Facility (008503)

United States-Texas-GATESVILLE

Full-time

Onsite

New Grad, Entry Level

The Texas Department Of Criminal Justice is seeking an Administrative Assistant II for the Woodman Jail Facility. The role involves providing routine administrative support, including maintaining filing systems, preparing reports, and answering inquiries regarding departmental policies and procedures.

Government Administration

Responsibilities

Prepares, edits, and distributes correspondence and other documents ensuring conformance to rules, regulations, policies, and procedures

Files and maintains forms, records, and reports; compiles, organizes, and tabulates data; performs data entry and retrieval; and prepares related reports

Maintains logs of work progress, document processing, and other records

Answers telephones; responds to requests for information; and answers inquiries regarding rules, regulations, policies, and procedures

Scans intake documents into the Electronic Data Management System (EDMS) and performs quality control checks on scanned records

Performs criminal information searches and retrieval using Texas Department of Public Safety criminal history system access

Performs a variety of marginal duties not listed, to be determined and assigned as needed

Qualification

TLETS certificationData entryMicrosoft Office SuiteOffice practices knowledgeRecord maintenanceCustomer serviceCoordination skillsInterpretation skillsTyping skillsCommunication skills

Required

Graduation from an accredited senior high school or equivalent or GED

Must have or be able to obtain a certificate of course completion for the Texas Law Enforcement Telecommunications System (TLETS) policy and procedures training from the Texas Department of Public Safety within six months of employment date

Must meet and maintain TLETS access eligibility for continued employment in position

Knowledge of office practices and procedures

Skill to communicate ideas and instructions clearly and concisely

Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public

Skill to interpret and apply rules, regulations, policies, and procedures

Skill to prepare and maintain accurate records, files, and reports

Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 15-44 lbs., perceive depth, operate a motor vehicle, and operate motor equipment

Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane

Preferred

Customer service, clerical, secretarial, administrative support, or technical program support experience preferred

Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred

Skill in the use of computers and related equipment in a stand-alone or local area network environment preferred

Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred

Skill to type 45 words per minute (with no more than 10 errors) preferred