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Texas Department Of Criminal Justice · 1 day ago

Administrative Assistant II - Accounting and Business Services - Huntsville (008958)

United States-Texas-HUNTSVILLE

Full-time

Onsite

Entry Level

1+ years exp

The Texas Department of Criminal Justice is seeking an Administrative Assistant II to provide routine administrative support in the Accounting and Business Services department. The role involves preparing and organizing accounting documents, maintaining files, and assisting with inquiries related to payment documents.

Government Administration

Responsibilities

Prepares, compiles, reviews, and organizes accounting documents to include purchase orders and vouchers; verifies document information and assists in researching discrepancies; and distributes reports and documents

Assists in reviewing department and vendor accounting records for accuracy; provides liaison with other departments and vendors regarding payment documents; responds to inquiries and explains rules, regulations, policies, and procedures; and researches vendor identification files

Maintains files and records; reviews and posts information to agency records; and performs data entry, retrieval, and data searches in an automated accounting system

Opens, stamps, classifies, sorts, and routes mail; transports documents, supplies, equipment, and materials; receives, stores, and issues stock items; and maintains materials and supplies

Performs a variety of marginal duties not listed, to be determined and assigned as needed

Qualification

Accounting experienceData entry skillsOffice practices knowledgeProblem-solving techniquesComputer skillsArithmetic skillsRecord maintenanceCoordination skillsCommunication skillsOrganizational skills

Required

Graduation from an accredited senior high school or equivalent or GED

One year full-time, wage-earning customer service, accounting clerical, clerical, secretarial, administrative support, or technical program experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience

Knowledge of office practices and procedures

Skill to communicate ideas and instructions clearly and concisely

Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public

Skill to interpret and apply rules, regulations, policies, and procedures

Skill in problem-solving techniques

Skill in the use of computers and related equipment in a stand-alone or local area network environment

Skill to perform arithmetic computations

Skill to prepare and maintain complex records and files in an automated system

Skill to plan work in order to meet established guidelines

Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment

Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane