ABNA Corporation · 1 day ago
Administrative Billing Assistant
St Louis, MO
Full-time
Onsite
Entry Level
2+ years expABNA Corporation is seeking a highly motivated Administrative/Billing Assistant to support their Chicago office. The role involves processing billing, maintaining accounts receivable, and performing daily administrative operations to ensure the office runs smoothly.
ConsultingLegal
Responsibilities
Prepare and process invoices and billing statements
Perform billing-related data entry and maintain supporting documentation
Send bill reminders and follow up with clients regarding outstanding invoices
Receive and record payments; ensure accurate deposit tracking
Research and resolve unbilled or mismatched billing items
Collaborate with accounting staff in St. Louis to support companywide billing needs
Maintain accurate billing files in compliance with internal procedures
Answer and route phone calls; provide professional customer service
Prepare clear and accurate written correspondence
Manage office filing systems (digital and physical)
Assist with printing, copying, scanning, and document assembly
Sort, distribute, and prepare incoming/outgoing mail and courier shipments
Order and maintain office supplies
Schedule meetings, travel arrangements, and conference logistics
Assist with special projects requiring data collection, research, or document preparation
Act as a liaison between Chicago staff and internal departments across ABNA
Qualification
Required
Associate degree required; Bachelor's degree preferred
2+ years administrative experience
1–2 years of billing, invoicing, or accounts receivable experience
Proficiency in Microsoft Office (Excel, Word)
Strong written and verbal communication skills
Excellent organizational and multitasking ability
High level of professionalism, discretion, and confidentiality
Preferred
Experience with accounting software (QuickBooks, Ajera, Deltek)
Benefits
Opportunity to participate in 401k
Medical
Other benefits after standard eligibility requirements are met
Company
ABNA Corporation
ABNA Corporation is a civil engineering company that provides services in St. Louis and Chicago.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase