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Blue Grass Energy · 1 month ago

VP, Corporate Services (Human Resources)

Nicholasville,KY,US

Full-time

Onsite

Lead/Staff, Director/Executive

5+ years exp

Blue Grass Energy is a cooperative focused on providing energy services, and they are seeking a VP of Corporate Services to lead their human resources functions. This role involves overseeing compliance, employee relations, onboarding, and collaboration with senior leadership to align HR strategies with the cooperative's objectives.

Electrical DistributionEnergyProfessional Services

Responsibilities

Maintains confidentiality of all Human Resource Department activities to protect the privacy of employees and management

Administers the employee benefit programs, including claims resolution, change reporting and communicating benefits information

Responsible for preparation and dissemination for mass distribution to all employees, such as summary plan descriptions, summary annual reports, and other documents as required. Keeps log of distributed materials to employees

Assists employees with open enrollment; provides information and assistance to employees, retirees, and directors

Assists employees, retirees, and directors in understanding their benefit programs and educates them by explaining programs, providing reference materials, and completing necessary forms to implement the appropriate changes to individual needs

Initiates and processes notification to NRECA and insurance providers of employee retirements and separations. Processes change due to marriage, divorce, death, COBRA (Infinisource) regulations or other eligibility requirements

Ensures compliance with all laws as they relate to employment policies and procedures

Maintains and monitors compliance of federal, state and local employment laws

Administers the FMLA and Hardship Leave policies, ensuring compliance with regulations and policies

Assists with hiring process, including advertising/posting open positions, coordinating interviews, conducting reference and background checks, drafting of acceptance letters

Maintains confidential personnel files and records on all employees

Manages new hire on-boarding processes including enrolling new employees in company group benefit plans and completing documents necessary for payroll setup and regulatory compliance

Assists in creating, reviewing, modifying and maintaining all company policies and procedures

Creates, reviews, modifies, and maintains job descriptions for each position at Blue Grass Energy

Completes and submits paperwork to external agencies including worker's compensation claims, unemployment claims, verification of employment, etc

Ensures that safety criteria and procedures are implemented and followed

Maintains OSHA Logs and keeps updated with each reportable injury. Posts OSHA Logs annually in all work locations

Maintains HR records on computer systems, including those pertaining to training and disciplinary actions

Administers wage and salary plan

Maintains, complies and reports Affirmative Action Plan, EEOC reporting and compliance, Vets 100 and Pay Equity reporting and compliance to third party vendor

Administers Blue Grass Energy service and retirement awards program

Assumes responsibility for handling member liability insurance claims which may include contacting claimant(s), filing claim and following up to ensure claim is handled correctly

Assumes responsibility for the timely filing of accident claims involving cooperative vehicles and cooperative property. Ensures that the cooperative receives correct reimbursement from insurance carrier

Assumes responsibility for the filing of worker's compensation claims. Ensure that the claim is processed correctly and timely. Files and maintains records pertaining to worker's compensation claims

Processes and maintains records pertaining to the cooperatives' participation in the NRECA Retirement Security Program, 401k Savings Program, HSA, Long-Term Disability Program, FMLA, Life Insurance Programs as well as group insurance benefits and COBRA

Manages employee participation in benefit programs including but not limited to medical, life, accident, cancer, vision and dental insurances, workers' compensation, and retirement in accordance with established guidelines

Acts as liaison for employees in requests for retirement benefit projections or other requests from NRECA

Prepares and distributes Performance Evaluation forms. Ensures process is completed in accordance with defined schedule

Prepares and trains employees as required

Processes employee "return to work" forms for personal and work-related absences

Serves as the compliance officer in relation to labor laws and agreements

Serves as a liaison between Union and Management

Functions as the cooperatives focal point in matters pertaining to union negotiations to include administration of the union contract

Maintains liaison with union representatives and members and the cooperative's labor attorney

Qualification

Human Resources ManagementEmployment Law ComplianceLabor RelationsOnboarding ProcessesPHRSPHR CertificationCollective Bargaining AgreementsEmployee RelationsPerformance ManagementPolicy DevelopmentTrainingDevelopment