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First Tek, Inc. · 4 days ago

Contract/Acquisition Specialist/Administrator 2

Portland, OR

Full-time, Contract

Onsite

Entry, Mid Level

2+ years exp

First Tek, Inc. is seeking a Contract/Acquisition Specialist/Administrator 2 to assist in contract management and procurement activities. The role involves drafting and reviewing contract documents, conducting market research, and providing support in procurement planning and contract closeout processes.

Information TechnologyStaffing Agency

Responsibilities

Gather, review, draft and/or edit contract documents, including the Document of Award Decision (DAD)

Research legal, contract information, company information, etc

Draft communication / letters (e.g. correspondence to vendors, internal email etc.)

Provide assistance on drafting solicitation documentation for review and approval by CO

Assist in developing blanket purchase agreement/task order documents to include: Data Entry and validation of contract information, creating PDF files of agreement/task orders by combining signature page with additional information pages, schedule of prices, terms and conditions, statement of work. Proof documents and validate accuracy of documents

Assist in Contract close out documentation by coordinating between the vendor, end user, and the COR, validating all services are complete and all invoices have been received/paid. Submit to the CO a close-out checklist

Perform price analysis and make recommendations based upon that analysis

Provide assistance in developing statements of work (SOWs)

Conduct market research as requested or directed

As requested, assist COs, Contracting Officer's Representatives (CORs), BPA managers and clients across BPA in procurement planning activities such as suggesting purchase methods, identifying potential contract types, and assisting in risk identification

Assist the Contracting Officer (CO) with contractor and client meetings which includes:

Making meeting room and time arrangements

Sending out meeting invites

Rescheduling as necessary

Compiling any necessary background materials

Taking, transcribing and distributing meeting notes, etc

Issue solicitation packages as directed by CO

Process award decisions per established procedure and as directed by CO

Review (not inspect) Contractor performance and provide information / recommendation to CO

Use skill set to provide cross training to the team as requested by BPA manager. Training is OTJ via one-on one sessions or participation in group brown-bag sessions. Training, both giving and receiving will be limited to the individual execution of BPA specific processes, documentation requirements and use of systems

Develop / draft and recommend methods, approaches and best practices to achieve procedural and process consistency for the group, specifically for training purposes. This activity may include observing different work streams that could be made more efficient, encouraging the use of templates, and standardization of documentation. Assist with the implementation of BPA management approved recommendations, including input into change management approach and plans. This includes execution and use of new process/templates as well as communicating new requirements or processes to BPA internal business partners

Respond to customer requests by gathering and providing information on established contract and solicitation processes

Take, transcribe, draft and distribute and file (as appropriate) meeting notes for team(s), the group and contracting officers (COs), assisting in documenting discussions and decisions

Attend meetings as needed, create real time documents and meeting notes based on direction from the team, including any follow-up action items for team members and vendors; distribute approved meeting notes as requested. May require tracking action items for completion; alerting BPA manager or CO of any delays, issues or concerns

Participate in the improvement process by drafting and recommending new or revised procedures, processes and practices for BPA management consideration; assist with implementation of BPA management approved improvement initiatives. This includes execution and use of new process/templates as well as communicating new requirements or processes to BPA internal business partners

As requested, serve as back-up for COAs across the organization, performing tasks of similar size and scope as those listed above

Qualification

Service procurement experienceFinancial Assistance experienceFederal procurement knowledgeContract managementBachelor's degreeProofreadingMarket researchData entryCommunication skills

Required

A Bachelor's degree with a major in any field is preferred; a Bachelor's degree in Supply and Logistics Management is highly preferred

With a Bachelor's Degree: 2-4 years directly-related Service procurement and/or Financial Assistance experience is required

Without a Bachelor's Degree: 3 – 5 years of directly-related Service procurement and/or Financial Assistance experience is required

24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management is required

Experience will include a minimum combination of directly-related experience, on-the-job training, and/or vocational training. Experience should be consistent with the specific requirements of procurement of services, material and/or inventory management

Professional, IT Services or Financial Assistance procurement experience

Valid U.S. Driver's License is required

Preferred

Procurement for professional services with an emphasis in federal procurement (the Federal Acquisition Regulations or FAR) and/or other public sector procurement

Energy/utility industry experience

Demonstrated editing and proofreading skills with attention to detail and accuracy

Experience with Federal Grants & Agreements (2CFR200 and/or BFAI) – administering or drafting

Company

First Tek, Inc.

To succeed in the complex world of technology, you need exceptional connections – to the right experts, the right opportunities and the right answers.

Founded in 2001

Piscataway, New Jersey, USA

1001-5000 employees