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Colorado Judicial Branch · 1 week ago

Probation Support Supervisor II

Golden, CO

Full-time

Onsite

Mid, Senior Level

$65K/yr - $100K/yr

5+ years exp

The Colorado Judicial Branch is committed to providing equal access to justice and enhancing public safety. They are seeking a Probation Support Supervisor II to manage administrative functions within a probation department, oversee support staff, and ensure compliance with judicial policies.

Government Administration

Responsibilities

Manages and provides supervision and oversight of support staff. Assigns and oversees daily tasks, reviewing daily work products. Corrects any errors and provides feedback to staff. Designs, implements, and revises processes, procedures, and policies based upon unit needs

Conducts quality control checks for digital case files, court documentation, and other records to ensure accuracy. Manages SharePoint resources. Audits the department evidence room routinely. Ensures documentation and evidence are retained and destroyed in compliance with judicial retention polices

Assists with establishing performance goals for each staff member. Monitors, coaches, and evaluates performance. Addresses and resolves personnel concerns and complaints. Ensures all staff members adhere to the Code of Conduct

Trains and mentors administrative staff. Onboards new employees, facilitating orientation. Organizes and facilitates team meetings to share updates, identify potential risks, and help solve problems. Encourages productive and positive morale across the team

Serves as a liaison for internal and external organizations for the Probations Department

Manages incoming records requests for the department. Accepts receipts of Subpoena Duces Tecum requests, ensuring requests are completed by the deadlines

Provides administrative support across various functions, including initiating maintenance requests, covering the front desk, notarizing documents, and participating in special projects

Attends and participates in various internal and external committee meetings, trainings, and conferences

Leads recruiting activity. Screens resumes and assesses candidates. Facilitates in the interview process and serves as the lead point of contact for candidates throughout the selection process. Conducts pre-employment reference checks

Performs other duties as assigned

Work may require supervising and monitoring performance for a regular group of employees (1 or more fulltime employees) including providing input on hiring/disciplinary actions and work objectives/ effectiveness, performance evaluations, and realigning work as needed. The work performed by majority of employees is complex

Interactions may result in decisions regarding implementation of policies. Contact may involve support of controversial positions or the negotiation of sensitive issues or important presentations. Contacts may involve stressful, negative interactions with the public requiring high levels of tact and the ability to respond to aggressive interpersonal interactions. Interactions have limited impact

Receives General Direction

Employee normally perform the job by following established standard operating procedures and/or policies. There is a choice of the appropriate procedure or policy to apply to duties. Performance reviewed periodically. Impact of actions are significant

May be responsible for the billing, collection and/or accounting of funds. May be responsible for the handling and balancing of cash

Qualification

Supervisory skillsAdministrative managementQuality controlBudget monitoringPerformance evaluationTeam collaborationCommunication skillsProblem-solving