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Vensure Employer Solutions · 2 weeks ago

Executive Assistant / Personal Assistant - Atlanta, GA

Atlanta, GA

Full-time

Onsite

Senior Level

5+ years exp

Vensure Employer Solutions is seeking a highly organized, proactive, and discreet Executive Assistant / Personal Assistant to support the CEO across executive, operational, and select personal priorities. This role is essential for protecting the CEO's time and ensuring seamless communication across the organization while managing various administrative tasks.

Customer ServiceFinancial ServicesHuman ResourcesRisk Management

Responsibilities

Manage the CEO's calendar, meetings, and scheduling with accuracy and foresight

Serve as a trusted gatekeeper for the CEO's time and priorities

Prepare agendas, presentations, briefing materials, and follow-up documentation

Draft, edit, and manage professional communications on behalf of the CEO

Maintain organized records, files, and executive documentation

Coordinate cross-functional meetings with leadership, operations, HR, and external partners

Track deadlines, deliverables, and executive priorities to ensure accountability and follow-through

Support special projects, strategic initiatives, and executive-level assignments

Liaise with vendors, consultants, and stakeholders with professionalism and discretion

Manage select personal scheduling, logistics, and time-sensitive requests for the CEO

Assist with errands, appointments, and personal coordination as required

Maintain strict confidentiality and boundaries while supporting personal needs

Arrange and manage executive travel, including flights, lodging, transportation, and itineraries

Coordinate CEO participation in site visits, conferences, leadership meetings, and company events

Support planning of leadership off-sites, retreats, and executive gatherings

Handle sensitive and confidential information with discretion and integrity

Anticipate needs, proactively solve problems, and address issues before escalation

Represent the company and the CEO with professionalism, hospitality, and sound judgment

Qualification

Executive support experienceGoogle Workspace proficiencyMicrosoft Office proficiencyTime management skillsEmotional intelligenceDiscretionCommunication skillsOrganizational skillsProblem-solving skills

Required

Highly organized, proactive, and discreet

Exceptional professionalism, sound judgment, and the ability to operate with urgency and care in a fast-paced, multi-brand hospitality environment